Public AI Innovation Challenge Services- Budget - 20,000 USD
- Client
- Missouri
- RFP Number
- AI-1242
- Posted
- —
- Category
- Artificial Intelligence and Machine Learning
- Budget
- - 20,000 USD - Deadline October 27,2026
- NAICS
- —
- Set-aside
- —
- Contact
- —
Description
AI GeneratedThe buyer seeks a vendor to provide public AI innovation challenge services. The selected team must assign qualified technical personnel to work directly with designated City staff to observe and document workflows, translate City materials into system requirements, configure AI models and integrations, and test the prototype. Additionally, the vendor must document data flows, security controls, and dependencies, train City staff, maintain operational logs, and deliver a workflow summary, configured prototype, and requirements traceability matrix. Performance of the work will be offsite. Eligible vendors must be onshore USA organizations. The project operates with a 20,000 USD budget. A pre-bid meeting will occur on September 15, 2026, which is also the final deadline to submit all questions. Interested parties can submit responses digitally via email or online until the submission deadline on October 27, 2026.
Key solicitation details
AI-extracted from 15-Attachment 12-Scope of Work-2026 0831 CPD Public AI Innovation Challenge Announcement R6.docx. Confirm against the original documents before bidding.
City Planning and Development invites qualified teams to submit proposals for a public AI innovation challenge addressing quality control review and residential plan review. Up to three teams will be selected for a 60-day co-design and demonstration challenge, receiving a $20,000 stipend each. Participation is open to onshore USA organizations only.
- Issued by
- City of Kansas City, Missouri, Procurement
- RFP/Challenge Posting Date
- Sep 1, 2026
- Pre-Proposal meeting
- Sep 15, 2026, 11:00 am CST (Teams)
- Questions Due
- Sep 15, 2026, 5:00 pm CST
- Follow-up Responses Due
- Sep 29, 2026, 5:00 pm CST
- Follow-up Responses Issued
- Oct 13, 2026
- Proposals due
- Oct 27, 2026, 5:00 pm CST
- Evaluation period
- Oct 28 – Nov 10, 2026
- Presentations / Demonstrations
- Nov 17, 2026
- Anticipated selection
- Dec 1, 2026
- Anticipated Stage 1 start
- Dec 15, 2026
- How to submit
- Electronic via portal or email
- Submission details
- Submit via https://kcmo.bonfirehub.com/ or digitally via Email. Technical/management proposal limited to 18 pages in searchable PDF format on 8.5 x 11-inch pages, standard 0.5-inch margins, minimum 9-point font.
- Contract term
- 60 days for Stage 1 co-design challenge; optional Stage 2 controlled pilot of up to 6 months
- Estimated value
- $20,000 stipend per selected team for Stage 1
- Place of performance
- Offsite
How proposals are evaluated
| Relevant qualifications and experience |
Scope of work
- Observe and document current QCR and residential review workflows
- Translate approved City source materials into testable system requirements
- Configure prompts, rules, retrieval methods, models, integrations, and output formats
- Test the solution with City-provided materials and review errors with staff
- Document data flows, security controls, third-party services, and dependencies
- Train designated City staff to use and evaluate the prototype
- Maintain a configuration, issue, and decision log
- Deliver a workflow and user-needs summary, configured prototype, and requirements traceability matrix
Minimum qualifications
- Onshore (USA Organization Only)
- Assign qualified technical personnel such as forward-deployed AI engineer(s) or solution engineer(s)
- Experience configuring AI systems for operational workflows
- Experience with municipal permitting, plan review, architecture, engineering, construction, or code administration
- Experience translating approved policies and requirements into testable functions
- Ability to evaluate unsupported AI output and document limitations
- Possess existing or substantially developed AI capabilities ready for configuration
Documents to include with the bid
- Technical and Management Proposal (maximum 18 pages)
- Requirements Traceability Matrix
- Workflow and User-Needs Summary
- Proposed Stage 2 Plan
- Declaration of AI Use in Proposal Preparation (Appendix B)
- Required City Forms and Certifications
- Architecture Disclosures and Security Questionnaires
- AI Fact Sheets and Prohibited-Capability Attestations
Verify important details
Document checkConfirm submission instructions and amendments with the issuing agency before responding.
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