Off-Site Document Conversion, Scanning and Index Services

The buyer requires off-site document conversion, scanning, and indexing services at an approved vendor facility. The requested scope includes document preparation, clean-up, paper document conversion at 300 dpi, optical character recognition, customized coding, up to five indexing fields per file, 508 compliance, packing, and distribution. The contractor converts various hard copy and digital media into PDF image files and transfers them to new storage media for use in document imaging systems. The project encompasses 175 total boxes containing an estimated 350,000 images, divided into 42 unclassified boxes and 133 classified boxes. This procurement is a total Small Business set-aside, and eligibility requires a US organization. The buyer mandates offsite performance for a one-year contract period. The buyer seeks proposal submissions digitally via email or online, and bidders must submit all questions no later than September 16, 2026.