Paper to Digital Document Digitization, Indexing and Quality Control Services

The buyer requires a United States-based vendor to provide turnkey document digitization, electronic storage, and secure destruction services for approximately 3,000 boxes of records. The selected vendor must perform the work offsite, scanning single-sided and double-sided documents at a minimum of 300 DPI to create searchable PDF files using OCR technology. The scope includes folder-level indexing at a minimum, correcting scanning or indexing errors at no additional cost, and providing a web-based cloud repository featuring searchable documents, metadata, and data encryption in transit and at rest. The vendor must also manage records retention and destruction. Only United States organizations are eligible to pursue this opportunity. Bidders must submit proposals digitally via email or online, as the buyer is currently looking for cost proposals. The provided text omits specific evaluation criteria and key dates.