Paper-Based Documents to Digital Electronic File Conversion Services

The buyer requires a vendor to provide paper-based document conversion services into digital electronic files. The vendor must deliver document preparation, scanning at 300 to 600 DPI, indexing, quality assurance, electronic file delivery, and secure destruction or return of original documents. The scope includes converting records into searchable formats such as PDF/A, TIFF Group IV, or JPEG, utilizing OCR for easy retrieval. The contract period covers one year. Eligibility restricts participation to USA organizations, and the vendor must perform all work offsite. Bidders must submit proposals digitally via email or online, as the buyer seeks proposals to establish the budget.