Hard Copy Records and Magnetic Media Storage Services

The government authority in Phoenix, AZ, requires a vendor to provide hard copy records and magnetic media storage services for hundreds of state agencies, boards, commissions, councils, administrations, registrars, offices, and institutions. The vendor must operate a records management center for inactive nonarchival records and maintain a contemporary records management program. Additionally, the vendor must operate a secure vault within the center to house micrographic, machine-read, and selected essential records. Specific environmental requirements include maintaining ambient temperatures with high-volume evaporative coolers in the standard document storage area and continuous temperatures between 66 and 77 degrees Fahrenheit in the long-term document storage area. The buyer mandates commercially reasonable security with continuous video surveillance and controlled, documented access to state media. Eligibility restricts bidders to onshore USA entities, and performance of the work takes place onsite. The buyer requests proposals to establish the budget. Bidders can submit responses digitally via email or online.