Turnkey Document Digitization, Electronic Storage and Secure Destruction Services

County Housing requests proposals for turnkey document digitization, electronic storage, and secure destruction services under solicitation number CH-RFP-26-P-04. The selected vendor must process approximately 3,000 banker boxes onsite, which includes scanning roughly 2,100 boxes and securely destroying approximately 900 boxes. The contractor must scan single- and double-sided documents at 300 DPI minimum, produce searchable PDFs using OCR, maintain records retention image quality, and provide folder-level indexing. County Housing requires strict quality control standards, including 99.5% image accuracy, 99% indexing accuracy, and 98% OCR accuracy, alongside secure shredding and recycling of approved records. Eligibility restricts participation to onshore vendors within the USA. County Housing seeks proposal pricing for the budget. Interested vendors must submit their responses digitally via email to [email protected], by mail, or through an in-person front parking lot drop box no later than 2:00 PM Central Standard Time on October 12, 2026.