Cost Allocation Plan Services

The City of Sebastopol, California, seeks a consultant to evaluate its existing cost allocation practices and develop an updated Cost Allocation Plan. The requested scope includes conducting a kickoff meeting, collecting data and interviews, accurately allocating direct and indirect costs, and delivering a flexible Excel-based model alongside clear documentation, staff training, and ongoing support. Only USA-based organizations are eligible to bid, and the vendor must perform the work offsite from their own office premises. Bidders must submit all questions by September 30, 2026, and deliver electronic PDF proposals to Mary Gourley at [email protected] by October 14, 2026, at 5:00 p.m. PDT. The city will evaluate proposals based on completeness, relevant government experience, team qualifications, methodology, fee reasonableness, and references. The city anticipates awarding a time-and-materials agreement on November 17, 2026, with deliverables due February 16, 2027, retaining ten percent of payments until final acceptance; proposers must submit a detailed task-by-task fee proposal with a not-to-exceed fee.