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Temporary Employee Services

Pensacola, FloridaFlorida, USADue Thursday, October 29, 2026
Client
Pensacola, Florida
RFP Number
STAFF-16965
Posted
10/1/2026
Category
Staffing Services
Budget
Looking for Proposals
NAICS
—
Set-aside
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Contact
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Description

AI Generated

The City of Pensacola requires temporary employee services on an as-needed basis across various personnel categories. The requested scope includes recruiting, screening, interviewing, testing, evaluating, and placing temporary employees, alongside conducting background screenings, drug testing, and managing payroll, taxes, workers' compensation, and benefits. Only onshore United States organizations are eligible to bid. Bidders must submit proposals either physically as a sealed hardcopy with one electronic copy on flash drive or CD to City Hall, or digitally through Open Bids (Demandstar) or Central Bidding. Submittals are due by October 29, 2026, at 2:30 P.M. Central time, while written questions must be submitted by October 19, 2026, at 10:00 A.M. Central time. A selection committee evaluates proposals across 105 total points, scoring firm qualifications (20 points), staffing approach (25 points), ability to meet staffing requests (20 points), cost markup and overall value (30 points), references (5 points), small business certification (3 points), and veteran business certification (2 points). The contract term spans three years. The provided text states that the buyer is looking for proposals regarding the budget.

Key solicitation details

AI-extracted from rfp-26067-Temporary_Employee_Services.pdf. Confirm against the original documents before bidding.

The City of Pensacola is soliciting proposals from qualified firms to provide temporary employee services on an as-needed basis for various personnel categories. Services include recruitment, screening, interviewing, testing, placement, payroll administration, tax withholding, workers' compensation coverage, and unemployment insurance. Onshore USA organizations are eligible to respond.

Issued by
City of Pensacola, Florida
Publish RFP
09/25/26
Deadline for Questions
10/19/26, 10:00 AM
Proposal Deadline
October 29, 2026 2:30 P.M., Central time
Proposal Opening
October 30, 2026, at 10:00 A.M., Central time
Evaluation Committee Meeting - Distribution of Materials
November 13, 2026, 10:00 A.M.
Evaluation Committee Meeting - Written Proposal Ranking/Shortlisting
December 1, 2026, 11:00 A.M.
Evaluation Committee Meeting (if needed) - Oral Presentations
December 16, 2026, 9:00 A.M.
How to submit
Sealed hard copy or electronic via Demandstar / Central Bidding
Submission details
Hard copy requires original or electronic signature plus one complete identical electronic copy (PDF) on flash drive or CD delivered to City Hall (lobby), Purchasing. Electronic submittals via Demandstar or Central Bidding. Typed or printed in ADA-compliant minimum 12 point sans serif font.
Contract term
Three (3) years
Place of performance
Pensacola, Florida (Onsite)
Insurance and bonding
Workers' Compensation Insurance including Employers Liability ($500,000 aggregate - disease). Commercial General, Automobile, and Umbrella Liability Coverage with $1,000,000 per occurrence/accident combined single limit, naming the City of Pensacola as Additional Insured. Proposal bond is not required.

How proposals are evaluated

Firm Qualifications and Relevant Experience20 points
Staffing, Recruitment, Screening, and Quality Control Approach25 points
Ability to Meet Routine, Urgent, and Specialized Staffing Requests20 points
Cost / Proposed Markup and Overall Value30 points
References and Past Performance5 points
Small Business Enterprise Certification/Partnership3 points
Veteran Business Enterprise Certification2 points

Scope of work

  • Recruitment, screening, interviewing, testing, placement, and evaluation of temporary employees
  • Payroll administration, tax withholding, workers' compensation coverage, and unemployment insurance
  • Verification of education, licenses, certifications, experience, and technical skills
  • Background screenings and drug testing as required by the City
  • E-Verify registration and compliance verification
  • Motor vehicle license checks for positions operating City vehicles or equipment
  • Provision of qualified replacement personnel when needed
  • Provision of appropriate after-hours contact information for urgent staffing needs

Minimum qualifications

  • Must be an Onshore USA Organization
  • Must maintain an office location in Escambia, Santa Rosa, Okaloosa, or Walton Counties in Florida, or Mobile or Baldwin Counties in Alabama
  • Must possess proof of a local business office
  • Must be registered with and use the E-Verify system pursuant to Section 448.095, Florida Statutes
  • Must possess all required licenses, registrations, and certificates at the time of proposal submittal

Documents to include with the bid

  • Proposal response in stated format
  • Signature Sheet
  • Attachment A (pricing sheets)
  • State of Florida Affidavit Regarding the Use of Coercion for Labor
  • 52.209-5 FAR Certification Regarding Debarment, Suspension
  • 52.209-6 FAR Protecting the Government's Interest When Subcontracting
  • Certification Regarding Drug-Free Workplace
  • Veteran Business Enterprise Participation Form
  • Small Business Enterprise Statement
  • Acknowledgement of addenda (signed signature pages)

Source and verification

Original source

Craxy AI summarizes this opportunity from the original listing and available solicitation documents. Confirm submission instructions and amendments with the issuing source before responding.

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