What the buyer needs

AI summary

The City of Springfield and Sangamon County require an enterprise asset management replacement solution to supply software licenses, hosting, environments, third-party products, connectors, middleware, and tools. The selected contractor must perform project management, discovery, process validation, solution design, configuration, development, integration, data conversion, testing, training, cutover, stabilization, warranty, and production support. Vendors can submit sealed competitive proposals electronically through the City of Springfield Vendor Bid Portal or via mail courier to the Office of Budget and Management Purchasing Department. Submissions are due by November 12, 2026, at 3:00 p.m., and all questions must be submitted no later than October 29, 2026.

Scope of work

Provide software licenses or subscriptions, hosting, environments, connectors, middleware, and tools for the accepted Solution
Perform project management, discovery, process validation, solution design, configuration, development, integration, and data conversion
Perform testing, training, cutover, stabilization, warranty, and production support
Configure department-appropriate workflows while maintaining common master data, security, reporting, cost, and audit controls
Provide documentation, mappings, designs, configuration workbooks, interface-control documents, conversion rules, and training materials
Provide a production environment plus separate nonproduction environments for testing, training, and upgrades
Provide authorized technical personnel secure, documented, read-only access to data through supported APIs, reporting replicas, or query tools
Support asset-dense industrial generation facilities with detailed hierarchies for plants, units, systems, subsystems, and equipment

How to submit

Method: Electronic via the agency portal or mail courier
Instructions: Submitted electronically through the City of Springfield Vendor Bid Portal at https://www.springfield.il.us/Departments/OBM/PurchasingElectronicBiddingHome.aspx or via mail courier to Office of Budget and Management Purchasing Department, Room 210, Municipal Center, West, 300 South Seventh Street, Springfield, IL, 62701.