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Fire Marshal and Fire Code Administration Services

Lockhart, TexasTexas, USADue Thursday, October 22, 2026
Client
Lockhart, Texas
RFP Number
EXTRA-77276
Posted
10/1/2026
Category
Professional, Consulting, Administrative or Management Support Services
Budget
Looking for Proposal
NAICS
—
Set-aside
—
Contact
—

Description

AI Generated

The buyer requires a vendor to provide a complete, outsourced fire marshal and fire code administration services program for the unincorporated area of Lockhart, Texas. The selected provider must supply management, qualified personnel, supervision, backup coverage, and tools to handle application intake, plan reviews, inspections, operational fire-safety support, and complaint support. Only onshore USA organizations are eligible to submit proposals for this offsite work. Bidders must submit their responses digitally through email or online, and they must submit all questions no later than October 15, 2026. The buyer is looking for proposal pricing, but the provided text does not state the contract term, pre-bid deadlines, or evaluation criteria.

Key solicitation details

AI-extracted from RFP26CCP02P - Fire Marshal and Fire Code Administration Services.pdf. Confirm against the original documents before bidding.

Caldwell County requests proposals from qualified companies, firms, or governmental entities to provide a complete, outsourced fire marshal and fire-code administration services program for the unincorporated area of the County. The selected provider will supply and manage all personnel needed to perform services under the Caldwell County Fire Code. Qualified organizations with relevant experience are eligible to bid.

Issued by
Caldwell County
RFP release
September 24, 2026
Deadline for written questions
5:00 p.m. Central Time, October 15, 2026
Proposal deadline and public opening
2:00 p.m. Central Time, October 22, 2026
Anticipated Commissioners Court award
November 12th, 2026
Anticipated service start
To be established in the executed contract
How to submit
Sealed hard copy or electronic via BidNet Direct
Submission details
Hard copy requires one signed original and one electronic copy on a USB drive in a sealed package delivered to Caldwell County Purchasing Department, Attn: Dominique Esquivel, 110 S. Main Street, Room 302, Lockhart, Texas 78644. Electronic submission via www.bidnetdirect.com/caldwellcounty. Pricing must be submitted as a separately labeled section.
Contract term
To be established in the executed contract
Place of performance
Unincorporated area of Caldwell County, Texas
Insurance and bonding
Workers' compensation as required by law; employers' liability $1,000,000; commercial general liability $1,000,000 per occurrence / $2,000,000 aggregate; business auto liability $1,000,000 combined single limit; professional / errors and omissions liability $1,000,000 per claim.

How proposals are evaluated

Technical approach, program management, service-delivery model, and implementation; statutory deadline controls30
Relevant experience and past performance (Credentials, Texas experience, availability, backup coverage, and lawful authority approach)35
Price and cost controls (Value, transparency, reasonableness, expenses, not-to-exceed controls, avoidance of fee-based incentives)35

Scope of work

  • Complete, outsourced fire marshal and fire code administration services program
  • Application intake and plan review support
  • Schedule rough-in, system, above-ceiling, site, and final inspection support
  • Operational fire-safety and complaint support
  • Origin-and-cause fire investigation support when requested
  • Create county-approved templates and responsibility matrix
  • Written procedures manual delivery
  • Continuous data access, recordkeeping, and nonproprietary exports

Minimum qualifications

  • At least five years of recent experience administering or supporting IFC-based fire-code programs for a county, municipality, ESD, or comparable authority
  • Designated contract manager and qualified lead fire marshal professional with experience in Texas local-government code administration
  • Designated project manager must hold at least the Basic Fire Marshall certification from the Texas Commission on Fire Protection
  • Assigned personnel holding credentials such as ICC Fire Inspector I/II, ICC Fire Plans Examiner, NICET, or TCFP certifications
  • Capacity to meet statutory final-inspection response deadlines and Appendix A performance standards
  • Sufficient qualified personnel, supervision, backup coverage, and business continuity without dependence on a single individual
  • No conflict prohibited by Texas Local Government Code Chapter 352 or other applicable law

Documents to include with the bid

  • Transmittal letter signed by an authorized person
  • Respondent profile, legal status, ownership, office locations, and organizational chart
  • Service-delivery and authority matrix
  • Technical approach
  • Three public-sector reference information engagements
  • Separately labeled pricing schedule using Appendix C
  • Signed Appendix G Respondent Acknowledgment
  • Acknowledgment of each addendum
  • Conflict of Interest Questionnaire (Form CIQ) if required by law
  • Professional licenses and certifications for proposed personnel

Source and verification

Original source

Craxy AI summarizes this opportunity from the original listing and available solicitation documents. Confirm submission instructions and amendments with the issuing source before responding.

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