Group Benefits Administration Services
- Client
- Ontario
- RFP Number
- INSU-6553
- Posted
- 10/2/2026
- Category
- Insurance Services
- Budget
- Looking for Proposals
- NAICS
- —
- Set-aside
- —
- Contact
- —
Description
AI GeneratedThe Town of Halton Hills seeks a Canadian organization to provide offsite group benefits administration and consulting services. The selected vendor will deliver independent strategic advice, cost containment options, market intelligence, claims analysis, carrier monitoring, retiree benefits advisory services, and support during collective bargaining and annual renewals. Eligible bidders are limited to onshore Canadian organizations. Proponents must submit electronic bid submissions through haltonhills.bidsandtenders.ca by October 15, 2026, at 2:00:00 p.m. local time. Written questions must be submitted through the same online portal at least one week prior to the closing date. Technical proposals must not contain pricing information and are capped at 25 pages, excluding organizational charts, resumes, time-task matrices, and Gantt charts. Proposals are evaluated on a 100-point scale, split between a technical evaluation worth 80 points and a financial evaluation worth 20 points. Technical criteria assess company profile and team qualifications, relevant experience, service delivery approach, benefits consulting approach, and value-added services. Proposals must achieve a minimum technical score of 56 points to advance to the financial evaluation, where the highest-scoring compliant proposal earns top ranking.
Key solicitation details
AI-extracted from 2026-080-NP.pdf. Confirm against the original documents before bidding.
The Town of Halton Hills is seeking proposals from qualified vendors to provide group benefits administration and consulting services. The selected consultant will offer strategic advice, manage annual renewals, and provide ongoing support for the Town's employee benefits program. Bidding is restricted to Canadian organizations, and performance of work will be offsite at the vendor's premises.
- Issued by
- The Corporation of the Town of Halton Hills
- Issue Date
- September 22, 2026
- Questions due
- no later than one week prior to closing date
- Closing Date and Time
- no later than 2:00:00 p.m. local time, on October 15, 2026
- Evaluation Period Begin
- the week of October 19, 2026
- How to submit
- Electronic via the agency portal
- Submission details
- Submitted electronically through the Bidding System at https://haltonhills.bidsandtenders.ca. Technical Proposal must be in PDF format without passwords. Combined page limit for Sections 6.1 through 6.5 is 25 pages (excluding org charts, resumes, time-task matrix, and Gantt charts).
- Place of performance
- Offsite at vendor's office premises.
- Insurance and bonding
- Commercial General Liability of not less than $5,000,000 per occurrence naming the Town as additional insured; Professional Liability Insurance for errors and omissions covering services.
How proposals are evaluated
| Company Profile and Team Qualifications | 20 points |
| Relevant Experiences and References | 15 points |
| Service Delivery Approach | 20 points |
| Benefits Consulting Approach | 20 points |
| Value-Added Services | 5 points |
| Financial Proposal | 20 points |
Scope of work
- Strategic consulting, benchmarking, and advisory support for employee benefits management
- Guidance on benefit plan design and contract alignment with insurance carriers
- Carrier liaison and representation services with insurers and benefit providers
- Monitoring industry trends, legislative changes, and claims experience
- Comprehensive claims data, financial, utilization, and experience reporting
- Quarterly reviews of benefit plan experience, utilization trends, and cost projections
- Renewal analysis, rate adjustment negotiation, and administrative fee evaluation
- Advisory support for collective bargaining, retiree benefits, and LTD claims management
Minimum qualifications
- Registered Plan Taker on the Town's Bidding System
- Canadian organization (Onshore)
- Experience providing employee benefits consulting and brokerage services to public-sector or municipal entities
Documents to include with the bid
- Technical Proposal Submission (PDF format)
- Financial Proposal (completed Schedule of Prices online)
- Proposed form of agreement
- Key team member resumes (up to 2 pages per resume for subconsultants)
- Three client references/examples
- Declaration of Conflict of Interest
- Insurance Certificate (upon award)
- WSIB Clearance Certificate or Exemption Letter (upon award)
Source and verification
Original sourceCraxy AI summarizes this opportunity from the original listing and available solicitation documents. Confirm submission instructions and amendments with the issuing source before responding.
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