Public Notice Printing Services
- Client
- Santa Rosa, California
- RFP Number
- PM-24077
- Posted
- 10/2/2026
- Category
- Document Printing and Mailing, Books, Maps, Ballot Papers, or Other Publications
- Budget
- Looking for Proposal
- NAICS
- —
- Set-aside
- —
- Contact
- —
Description
AI GeneratedThe City of Santa Rosa needs a vendor to provide public notice printing services, including full-service fixed-price black and white and color document reproduction. The vendor must produce 8.5” x 5.5” postcard-style notices using specified 80 lb. white vellum paper, execute mail merges from provided files, offer a 24-hour rush service option, and deliver bundled print orders onsite to the Sonoma County Mailroom within three business days. Eligible bidders must be located onshore in the USA. Applicants must complete and submit required data forms, including the Scope of Work Compliance form, the Cost Sheet Form, the Local Preference/Piggyback Option form, and the Designated Contact and Signature Page. Bidders must submit questions no later than October 13, 2026. The contract term is for one year.
Key solicitation details
AI-extracted from 20261001112215411 RFQ 26- 67 Public Notice Printing Services Required Forms.pdf, 20261001112214891 RFQ 26-67 Public Notice Prinitng Services Bid Documents.pdf. Confirm against the original documents before bidding.
The City of Santa Rosa is issuing a Request for Quotations to purchase public notice printing services, including black and white and color document reproduction, finishing, and delivery. The City intends to award a firm, fixed-price contract to the lowest responsive and responsible bidder based on the lowest total price listed on the cost sheet.
- Issued by
- City of Santa Rosa
- Date Issued
- October 1, 2026
- Q&A/RFI due
- October 13, 2026, by 2:00 p.m.
- Bid Deadline
- October 22, 2026, before 4:00 p.m.
- How to submit
- Electronic via PlanetBids portal
- Submission details
- Electronic submittal of completed bid packet and line items posted on PlanetBids before October 22, 2026, before 4:00 p.m. Includes uploading required forms and line-item cost response.
- Contract term
- One year
- Place of performance
- Sonoma County Mailroom, 1375 N. Dutton Avenue, Santa Rosa, CA 95401
- Insurance and bonding
- Original certificates and endorsements of insurance are required; Contractor insurance shall be primary; self-insured retentions above $10,000 must be approved by City; Sole Proprietors must provide representation of Workers Compensation Insurance exempt status.
How proposals are evaluated
| Lowest total price listed on the cost sheet |
Scope of work
- Fixed price full service black and white and color document reproduction and finishing
- Receive print orders via email in PDF and XLSX formats
- Perform mail merge using provided XLSX address list
- Produce 8.5 inch x 5.5 inch postcard style public notices (color front, black/white back)
- Deliver finished bundled or wrapped print orders to Sonoma County Mailroom
- Provide rush 24-hour print and delivery turnaround service when needed
- Provide invoices referencing provided city accounting codes
- Provide confirmation of email orders and delivery dates
Minimum qualifications
- Onshore (USA Only)
- Ability to deliver finished print orders to Sonoma County Mailroom within typically 3 business days
- Ability to provide rush print and delivery service in 24-hour turnaround
- Ability to perform mail merge with provided XLSX address lists
- Ability to provide invoices referencing city accounting codes
Documents to include with the bid
- Scope of Work Compliance Form
- Cost Sheet Required Form
- Local Preference/Piggyback Option Form
- Designated Contact and Signature Page
- City Business Tax Certificate (if claiming local preference)
Source and verification
Original sourceCraxy AI summarizes this opportunity from the original listing and available solicitation documents. Confirm submission instructions and amendments with the issuing source before responding.
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