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Secure Shredding and Document Destruction Services

IndianaIndiana, USADue Friday, October 23, 2026
Client
Indiana
RFP Number
DES-2720
Posted
10/2/2026
Category
Destruction Services
Budget
Looking for Proposals
NAICS
—
Set-aside
—
Contact
—

Description

AI Generated

The buyer requires secure shredding and document destruction services for a government authority located in Indiana. The contractor must provide locked collection containers, offer flexible scheduled pickup frequencies, collect confidential paper without requiring the removal of ordinary office fasteners, destroy materials into an unreadable state, and recycle the destroyed paper when practicable. Work will be performed offsite. Only USA organizations located onshore are eligible to bid. Interested vendors must submit their proposals digitally via email or online, though a specific submission deadline is not provided. The buyer accepts proposal budgets, sets an October 9, 2026 deadline for all questions, and establishes a three-year contract period.

Key solicitation details

AI-extracted from 1-ECPA RFP-Secure Shredding and Document Destruction.pdf. Confirm against the original documents before bidding.

The Education Cooperative Purchasing Alliance is soliciting competitive sealed proposals from qualified vendors to establish a statewide, multi-district cooperative purchasing contract for secure shredding and document destruction services. The contract will serve K-12 public school corporations and other participating agencies throughout Indiana. Vendors may bid for regional or statewide service coverage.

Issued by
Education Cooperative Purchasing Alliance (ECPA)
RFP Issued
Friday, September 25, 2026
Advertising
Friday, October 2 and Friday, October 9, 2026
Questions Deadline
Friday, October 9, by 5pm (ET)
Proposals Due
Friday, October 23, at 10:00 a.m. (ET)
Evaluation Period
Friday, October 23 - Friday, November 6, 2026
Board Approval
Wednesday, November 11, 2026
How to submit
Electronic via the Indigo procurement portal
Submission details
Proposals must be submitted through the Indigo procurement portal by the specified date and time. Submissions must include a Technical Response, completed Excel pricing workbook, and signed required procurement forms.
Contract term
Three (3) years with the option to renew for two (2) additional one-year terms.
Place of performance
K-12 public school corporations, charter schools, private schools, educational service centers, and participating agencies throughout Indiana.
Funding
Indiana Public Purchasing Laws (IC 5-22), Indiana Interlocal Cooperation Act (IC 36-1-7), 7 CFR 3016, and 7 CFR 3019

How proposals are evaluated

Pricing for Services (Bins- if applicable)40
Security and Destruction Procedures20
Implementation and Customer Service15
Service Coverage and Capacity10
Vendor Reliability, References10
Value-Added Services5

Scope of work

  • Recurring secure document destruction
  • On-call and purge services
  • On-site and off-site destruction
  • Records clean-out support and secure collection for special projects
  • Secure product destruction or non-paper media destruction
  • Witnessed destruction
  • Recycling/diversion reporting
  • Training or informational materials for school staff regarding secure-disposal procedures

Minimum qualifications

  • Signer must be authorized by and capable of binding the represented supplier
  • Contractor personnel entering school facilities must display company identification and comply with access, visitor, safety, and background-check requirements
  • Vendor must not have a history of inconsistent service and unreliability

Documents to include with the bid

  • Technical Response
  • Pricing Response (Excel pricing workbook)
  • Required Procurement Forms
  • Exceptions to Terms, Conditions and Specifications Form (if applicable)

Source and verification

Original source

Craxy AI summarizes this opportunity from the original listing and available solicitation documents. Confirm submission instructions and amendments with the issuing source before responding.

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