Paper to Digital Licensing Document Scanning, Digitization and Indexing Services

The Maryland State Department of Education seeks a vendor to convert paper licensing records from regional offices in Harford, Carroll, and Allegany Counties into a digitized, searchable, cloud-based system. The scope includes document preparation, inventorying, scanning, indexing, categorization, quality audits, secure handling, and developing a comprehensive strategy plan. Eligibility is limited to USA organizations that demonstrate experience with large-volume digitization projects involving sensitive records. Bidders must provide staff for offsite and onsite work, complete CJIS criminal background checks, and submit proof of employment authorization. Small, minority, and veteran-owned businesses are encouraged to respond. Firms may bid on one, two, or all three regional offices. All questions must be emailed to the procurement officer by 2:00 PM on October 6, 2026. Electronic bids are due through eMaryland Marketplace Advantage by 2:00 PM on October 12, 2026, and must include a letter of interest, qualified resume, updated W-9, and signed Exhibit A Bid Form. A single contract will be awarded to the lowest-priced bidder meeting all mandatory evaluation requirements, with an anticipated start date on or about October 15, 2026, and a budget capped at $100,000.00.