Arts and Entertainment District Management and Programming Services
- Client
- Wheaton, Maryland
- RFP Number
- EXTRA-77595
- Posted
- 10/7/2026
- Category
- Professional, Consulting, Administrative or Management Support Services
- Budget
- Looking for Proposals
- NAICS
- —
- Set-aside
- —
- Contact
- —
Description
AI GeneratedMontgomery County, Maryland is seeking a qualified arts consulting firm to provide management and programming services for the Wheaton and Silver Spring Arts and Entertainment Districts. Scope requirements include identifying and drafting grant applications, managing event planning and logistics, providing day-of-event staffing, and assisting County staff with strategic planning, marketing, and public space activation. Eligibility is limited to onshore US organizations participating in the Local Small Business Reserve Program (LSBRP). Proposals must be submitted electronically through BidNet Direct by November 5, 2026, at 3:00 p.m. EST. Questions must be submitted by October 23, 2026, and a pre-submission conference will occur on October 21, 2026. The contract term is for one year, and pricing will be evaluated based on the offeror's submitted cost and price data.
Key solicitation details
AI-extracted from RFP - 1186599_remediated.pdf. Confirm against the original documents before bidding.
Montgomery County, Maryland is soliciting proposals from qualified arts consulting firms to support the Wheaton and Silver Spring Arts and Entertainment Districts. Services include grant writing, event support, and strategic planning and marketing. This RFP is reserved exclusively for certified local small businesses registered under the County's Local Small Business Reserve Program (LSBRP).
- Issued by
- Montgomery County Government
- RFP ISSUE DATE
- 10/6/2026
- PRE-SUBMISSION CONFERENCE
- 10/21/2026 at 1:00 p.m. EDT
- RFP QUESTIONS DUE DATE
- 10/23/2026
- PROPOSAL DUE DATE
- 11/5/2026 no later than 3:00 p.m. EST
- How to submit
- Electronic via BidNet Direct
- Submission details
- Prospective offerors must submit proposals electronically via BidNet Direct with labeled sections.
- Contract term
- One-year base period, with sole option by the Director to renew.
- Set-aside
- Local Small Business Reserve Program (LSBRP)
- Place of performance
- Wheaton and Silver Spring Arts and Entertainment Districts, Montgomery County, Maryland
- Insurance and bonding
- Commercial General Liability $1,000,000 per occurrence/$2,000,000 aggregate; Workers Compensation statutory limits; Professional Liability $1,000,000 per claim/$2,000,000 aggregate; Media Liability $1,000,000 per claim/$1,000,000 aggregate. Performance bond is NO.
- Funding
- County Wage Requirements Law
Scope of work
- Identify relevant grant and funding opportunities
- Evaluate potential grant applications and draft/submit applications on behalf of A&E districts
- Provide event planning, coordination, and logistics aligning with A&E goals
- Provide day-of-event staffing and coordination for concerts, parades, and advisory convenings
- Collaborate with County staff on traditional and digital marketing to promote districts as cultural destinations
- Guide A&E districts in advancing goals, strategic plans, and priorities with advisory groups
- Assist County staff in planning, design, and activation of public spaces for cultural uses
- Management of public spaces to promote arts and entertainment districts as necessary
Minimum qualifications
- Certified local small business registered with Montgomery County LSBRP prior to proposal due date
- Substantial knowledge and experience with arts and entertainment districts or similar cultural and economic development initiatives
- Prior experience developing and coordinating redesignation applications and reporting with government agencies
- At least five (5) years of experience in planning, producing, and executing public arts-focused events, including securing permits and site management
Documents to include with the bid
- Signed Acknowledgment Page (Attachment B)
- References (Attachment C)
- Wage Requirements Law Certification forms
- Minority, Female, Disabled Person (MFD) Participation Plan (if seeking MFD evaluation points)
- Overview of the Firm
- Documentation of Experience Managing Arts & Entertainment or Similar Districts
- Documentation of Event Programming and Execution experience
- Documentation of Arts Engagement & Media Promotion experience
- Documentation of Grants and Funding Acquisition experience
- Completed Fee Schedule (Attachment E)
Verify important details
Document checkConfirm submission instructions and amendments with the issuing agency before responding.
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