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Pre-Employment Polygraph Screening Services

Buffalo, New YorkNew York, USADue Thursday, November 5, 2026
Client
Buffalo, New York
RFP Number
SCREENING-2779
Posted
10/7/2026
Category
Background Check, Screening or Investigation Services
Budget
Looking for Proposal
NAICS
—
Set-aside
—
Contact
—

Description

AI Generated

The City of Buffalo Department of Human Resources/Civil Service needs a vendor to provide pre-employment polygraph screening services for entry-level police officer and firefighter candidates. The selected offeror must deliver professional and technical services to produce materials, procedures, and reports following prevailing industry standards and applicable federal laws, and may need to obtain appropriate licensing through Erie County. USA organizations are eligible to submit proposals for offsite performance. Offerors must submit questions by 4:00 PM on October 13, 2026. Proposals are due by 11:00 AM on November 5, 2026, and applicants must submit responses digitally via email or online alongside bound hard copies on 8 ½ x 11” paper with a USB drive copy. Submissions must include a signed cover letter, agree to keep prices firm for 90 days, and provide proof of required commercial general liability, professional liability, automobile, worker's compensation, and disability insurance.

Key solicitation details

AI-extracted from 2026 RFP- Polygraph Services.pdf. Confirm against the original documents before bidding.

The City of Buffalo, Department of Human Resources, is requesting proposals for pre-employment polygraph screening services for entry-level Police Officers and Firefighters. The selected vendor will perform polygraph testing, develop procedures, and provide detailed reports adhering to professional guidelines and applicable laws. Services are required to be performed offsite, and proposals must be delivered via mail in sealed packages.

Issued by
City of Buffalo Department of Human Resources
RFP Issuance
October 6, 2026
Written Questions Due
October 13, 2026 at 4:00 PM
Responses to Questions Posted
October 20, 2026
Proposals Due
November 5, 2026 at 11:00 AM
Target Award Date
June 1, 2027
How to submit
Sealed hard copy VIA MAIL ONLY
Submission details
Mail one original hard copy and one USB Drive copy to Samantha Jakubowski, Director of Personnel, Department of Human Resources, 65 Niagara Square, Room 1011 City Hall, Buffalo, NY 14202. Clearly label package as specified. No in-person, email, or fax deliveries.
Place of performance
Offsite
Insurance and bonding
Workers Compensation and Disability Insurance on NYS approved forms; Commercial General Liability of $2,000,000 per occurrence and $4,000,000 aggregate naming the City as additional insured; Automobile Liability of $1,000,000 per accident naming the City as additional insured; Professional Liability of $2,000,000 per claim; 24-month tail coverage if claims-made.
Funding
City of Buffalo Living Wage Policy

How proposals are evaluated

Offeror’s experience and qualifications as demonstrated in the narrative25%
Demonstrated ability to fulfill the requirements of the proposal as listed in Section 425%
Analysis of Offeror’s workforce diversity and M/WBE involvement20%

Scope of work

  • Pre-employment polygraph testing for entry-level Police Officers and Firefighters
  • Follow-up polygraph testing for prospective entry-level Police Officers and Firefighters
  • Development and production of testing materials, procedures, and reports adhering to industry standards
  • Electronic delivery of standard polygraph reports to designated Department of Human Resources representatives

Minimum qualifications

  • May be required to obtain appropriate licensing through Erie County to administer polygraph tests in the City of Buffalo
  • Compliance with Title VII of Chapter 42 of the US Code, EEOC Uniform Guidelines, Fair Credit Reporting Act, and ADA
  • At least three references from clients using services for at least six months

Documents to include with the bid

  • Cover Letter
  • Company Profile
  • Client Reference Sheet
  • Resolution or corporate authority signed by Chief Executive Officer
  • Detailed Cost Proposal / Pricing Sheet
  • Statement of Compliance and Conflict of Interest
  • Non-Collusion Bidding Certification
  • Form 2A – Offerors Affirmative Action Statement (EEO-2)
  • Application for Contract with the City of Buffalo (Living Wage Policy)

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