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Concert Promotion and Venue Partnership Services

North Dakota, USADue Thursday, October 22, 2026
Client
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RFP Number
MRB-57822
Posted
10/8/2026
Category
Marketing and Branding
Budget
Looking for proposal
NAICS
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Set-aside
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Contact
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Description

AI Generated

The buyer requires a vendor to provide concert promotion and venue partnership services to present professional national, regional, and specialty live concerts and events. The selected promoter must maximize the appropriate use and reputation of the Bluestem Amphitheater while operating safely, respecting the educational mission of the affiliated Arts School, and developing collaborative sponsorship opportunities. Eligible applicants are limited to onshore USA organizations. Performance of the work will occur offsite. The solicitation requests proposals to determine the budget, but it does not disclose the submission deadlines, application methods, evaluation criteria, or contract term length.

Key solicitation details

AI-extracted from 2-RFP - Concert Promotion and Venue Partnership Services.pdf. Confirm against the original documents before bidding.

Fargo Public Schools is seeking proposals from qualified promotion firms to partner in presenting professional concerts, events, and live entertainment at Bluestem Amphitheater in Moorhead, Minnesota. The selected promoter will serve as an independent promoter responsible for all aspects of event production and operation while balancing the venue's educational mission.

Issued by
Fargo Public Schools
Legal Ad Publication
October 7 & 14, 2026
Walk Through of Facility
October 13, 2026 at 10:00 A.M. or October 15, 2026 at 2:00 P.M.
Proposals Due
October 22, 2026 at 10:00 A.M.
Create Shortlist & Interviews
October 26 – October 30, 2026
Board Approval
November 24, 2026
How to submit
Electronic via the online Bonfire Portal
Submission details
Submitted at https://fargok12.bonfirehub.com/portal/?tab=openOpportunities. Maximum 25 pages in 8 1/2" x 11" format, 1-inch margins, font size 12 point or larger. Max file size 1000 MB.
Contract term
Initial five-year agreement, with up to two additional five-year renewal periods upon mutual written agreement, satisfactory performance, and Board approval.
Place of performance
Bluestem Amphitheater, Moorhead, Minnesota
Insurance and bonding
General Liability minimum of $2,000,000 per occurrence with District named as Additional Insured, Automobile Liability, Workers’ Compensation, Employer's Liability, Liquor Liability, Umbrella Liability, and Waiver of Subrogation.

How proposals are evaluated

Marketing & Promotion Plan25%
Operations & Safety25%
Relevant Experience & References25%
Sponsorship Strategy15%
Financial Proposal10%

Scope of work

  • Artist booking, contract negotiation, settlement, and hospitality
  • Production services including sound, lighting, video, staging, rigging, and backline
  • Event operations including security, crowd management, medical services, and traffic management
  • Stagehands, local labor, ushers, and parking attendants
  • Event cleanup and waste disposal
  • Ticketing and box office operations
  • Merchandise, concessions, and licensed alcohol service
  • Obtaining required licenses, permits, permissions, and music performance royalties

Minimum qualifications

  • Participation in the facility walkthrough and review of the Technical Information Packet before submitting a proposal
  • Financial capacity to fulfill obligations under the proposed agreement
  • Ability to commit to a minimum of eight (8) events per operating season
  • Ability to pay a minimum guaranteed annual payment to the District of $120,000

Documents to include with the bid

  • Executive Summary
  • Company Qualifications
  • Relevant Experience with at least three references
  • Operating Plan
  • Marketing & Promotion Plan with sample marketing materials
  • Sponsorship Strategy
  • Financial Proposal
  • Reporting process description
  • Proof of ability to meet insurance requirements
  • Statement acknowledging indemnification and hold harmless

Verify important details

Document check

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3 available filesDocuments checked

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