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Athletics Drone Show Services

TexasTexas, USADue Thursday, October 22, 2026
Client
Texas
RFP Number
MRB-57859
Posted
10/9/2026
Category
Marketing and Branding
Budget
Looking for Proposals
NAICS
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Set-aside
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Contact
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Description

AI Generated

Texas A&M University requests proposals under RFP TAMU-RFP-27-5128 to fully furnish and manage athletics drone show services. The scope requires offsite preparation and execution of a turn-key event that uses drones, coordinated sound, lighting, and other elements during pregame, halftime, the end of the third quarter, and postgame. The selected vendor must also meet specific state insurance requirements. Eligibility is restricted to onshore USA organizations. Proposals must be submitted to Texas A&M University Procurement Services on or before October 22, 2026, at 2:00 p.m. CST. Vendors must submit all inquiries no later than October 13, 2026. Submissions must include a technical proposal detailing vendor experience and staff qualifications, an event plan with equipment specifications and safety protocols, examples of previous drone shows, three client references from the last five years, and a comprehensive pricing model. Texas A&M University will evaluate responsive proposals based on best value criteria, assigning up to 15 points for vendor experience and 20 points for pricing out of a 100-point total. Evaluators may also request an on-site demonstration or presentation for clarification. Budget details are open as the buyer seeks pricing proposals.

Key solicitation details

AI-extracted from 1457021-2111119469Athletic drone show RFP.pdf. Confirm against the original documents before bidding.

Texas A&M University is accepting proposals to enter into an agreement with a qualified vendor to fully furnish and manage turn-key drone show services. The show will take place in conjunction with the home football game at Kyle Field on November 27, 2026. Any resulting agreement will be awarded to one vendor, all or none.

Issued by
Texas A&M University
Deadline for Questions
October 13, 2026 @ 2:00 p.m. CST
Posting mailing Addendum and Response to Inquiries
October 15, 2026 @ 5:00 p.m. CST
Deadline for Receipt of Proposal
October 22, 2026 @ 2:00 p.m. CST
Evaluation of Proposals Completed
October
Award
October
Formal Execution of Agreement (Projected)
November
How to submit
Electronic via AggieBid portal or email, or USPS/express mail
Submission details
Electronic submittals preferred. Submit via AggieBid or email to [email protected] with subject line TAMU-RFP-27-5128 Athletics Drone Show- JG. Files in Microsoft Office or PDF format.
Contract term
one-day period on November 27, 2026, with terms, conditions and pricing to be reviewed and negotiated annually and agreed upon by both parties
Place of performance
Kyle Field, Texas A&M University, College Station, TX
Insurance and bonding
Worker's Compensation ($1M), Business Auto Liability ($1M), Commercial General Liability ($1M per occurrence/$2M aggregate), Excess/Umbrella Liability ($5M total limit). Insurers rated A- VII or better.

How proposals are evaluated

Vendor Experience15
Creative Approach & Storytelling25
Technical Capability & Innovation20
Logistics, Safety & Regulatory Compliance15
Pricing20
References5

Scope of work

  • Coordinated drone show during pregame (anthem and team intro)
  • Drone show during halftime band performance and team intro for 2nd half
  • End 3rd Quarter drone show
  • Postgame drone show
  • Creative design and storytelling in collaboration with External Team
  • Coordinated sound, lighting, and compelling event elements
  • Post-show equipment removal, site clean-up, and incident reporting

Minimum qualifications

  • Brief overview of company experience with providing a turn-key event
  • Details of staff experience assigned to the project
  • Detailed event plan including equipment specifications, safety protocols, logistical plans, and post-show services
  • Examples of previous drone shows performed showcasing creative storytelling capabilities
  • List of three clients of comparable type and scope of service in the last five years

Documents to include with the bid

  • Signed Execution of Offer
  • References
  • Technical Proposal
  • Non-Collusion Affidavit
  • Pricing
  • Any Addendums, if applicable

Verify important details

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