Drone Light Show Services

The City of Delano, California requires a qualified vendor to provide a professional aerial drone light show for its Christmas Celebration Event on December 5, 2026, at the Delano High School Stadium. The scope of work includes end-to-end show design, programming, choreography, equipment, site surveys, pre-event testing, audio integration, FAA permitting, and airspace coordination. The required show must last 20 minutes, feature Christmas and holiday-themed choreography, use full-color LED drones, and utilize a minimum of 200 drones, with a preference for 300 to 500-plus drones. Eligibility is limited to USA organizations with a proven track record of delivering safe, reliable drone shows for municipal events. Applicants must submit proposals in PDF format under 30 pages via email to City Clerk Ricardo Chavez at [email protected] by October 26, 2026, at 5:00 PM PST, which is also the deadline for written questions. Evaluation criteria assess experience and client references weighted at 15% and cost and value weighted at 10%. Selected vendors must provide proof of FAA authorizations no later than 90 days before the event, maintain designated commercial general, business automobile, worker's compensation, and drone aircraft liability insurance, and enter into a formal contract awarded on November 2, 2026.