Video Conferencing System
- Client
- White Plains, New York
- RFP Number
- EQU-20234
- Posted
- 10/15/2026
- Category
- Computer Supplies, Accessories and other Equipments
- Budget
- Looking for Proposals
- NAICS
- —
- Set-aside
- —
- Contact
- —
Description
AI GeneratedThe County of Westchester Bureau of Purchase and Supplies is issuing a Request for Bid (RFB-WC-26313) for video conferencing system upgrades. The buyer requires a vendor to provide a CISCO CS-KIT-EQ-Z-K9 Cisco Room Kit EQ with room vision PTZ, a CISCO drop ceiling grid mounting kit for ceiling microphone pro, a Crestron DM Lite HD-TXC-4KZ-101 extender-transmitter, Cisco antennas for Codec EQ, and an AVFi RK5106-FMT mobile rack. Delivery is required FOB Destination in White Plains, NY, as soon as possible after award. Eligibility is limited to USA onshore organizations. Bidders must secure standard commercial insurance from companies licensed in New York State carrying a Best's financial rating of A or better, including Workers' Compensation, Commercial General Liability ($1,000,000 per occurrence), Commercial Umbrella/Excess Insurance ($2,000,000), and Automobile Liability Insurance ($1,000,000). Bidders must submit official, signed, and sealed hard-copy bids by mail or personal delivery to the Bureau of Purchase and Supplies in White Plains, NY. Bids are due before 2:00 PM on October 28, 2026. Emailed and faxed bids are prohibited. Delivery time may be evaluated to determine the winning bidder, as the County reserves the right to reject bids proposing lengthy delivery schedules.
Key solicitation details
AI-extracted from RFB-WC-26313 VIDEO CONFERENCING SYSTEM UPGRADES ADA 10-28-26 .pdf. Confirm against the original documents before bidding.
The County of Westchester is seeking bids for video conferencing system upgrades, equipment, and professional services in White Plains, NY. Bids must be sealed and delivered by the specified due date. All vendors must comply with applicable New York State laws and County terms.
- Issued by
- County of Westchester Bureau of Purchase and Supplies
- Proposals due
- 10/28/2026 BEFORE 2 PM
- How to submit
- sealed hard copy
- Submission details
- Return bid to County of Westchester Bureau of Purchase and Supplies, 148 Martine Avenue, Room 713, White Plains, N.Y. 10601. Submission must be sealed with vendor name, bid number (RFB-WC-26313), and due date on outside of envelope. Emailed & Faxed Bids Are Not Permitted.
- Place of performance
- White Plains, NY 10601
- Insurance and bonding
- Workers' Compensation (C-105.2/U-26.3) and NYS Disability (DB-120.1) or CE-200 waiver; Commercial General Liability ($1,000,000 per occurrence / $2,000,000 aggregate) naming County as additional insured; Commercial Umbrella/Excess Insurance ($2,000,000 each occurrence and aggregate); Automobile Liability Insurance ($1,000,000 CSL or $1,000,000 bodily injury / $100,000 property damage). Policies from NY-licensed insurers rated Best's A or better.
- Funding
- New York State Labor Law, Article 8, 8-A and 9 prevailing wages
Scope of work
- Cisco Room Kit EQ, Room Vision PTZ and antennas
- Cisco Ceiling Microphone Pro, Arctic White and drop ceiling grid mounting kit
- Cisco Room Navigator Table Stand and Ceiling-Wall Bracket
- Planar SLE86 and Chief XL mount
- Crestron DM Lite transmitter and receiver extenders
- Sonance low profile ceiling mount speakers and LEA Professional 4-channel amplifier
- AVFi Mobile Rack and Middle Atlantic Rack PDU
- Installation, configuration, project management, data cabling, testing, and training services
Documents to include with the bid
- Completed bid form in its entirety
- Vendor Affirmation signature
Verify important details
Document checkConfirm submission instructions and amendments with the issuing agency before responding.
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