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Operation of a Food, Beverage and Camp Store Concession Service

Henderson, NY.New York, USADue Thursday, November 12, 2026
Client
Henderson, NY.
RFP Number
FOOD-11234
Posted
10/16/2026
Category
Live Animals, Poultry, Food, Beverage, Catering Services and Supplies, Vending Machines
Budget
Looking for Proposals
NAICS
—
Set-aside
—
Contact
—

Description

AI Generated

The government authority requires a vendor to operate a seasonal, high-quality food, beverage, and camp store concession service in Henderson, NY, starting in the 2027 operating season. The licensee must execute a sustainable business plan that provides excellent customer service alongside existing park uses and offers a variety of healthy food and beverage options. All menus must emphasize fresh items that are low in sugar and fat, contain no artificial preservatives or additives, minimize fried foods, and provide healthy drink alternatives to soft drinks. Eligible applicants are limited to onshore USA organizations. The resulting contract term will last for three years, and performance of the work will take place offsite. The buyer is currently soliciting proposals to establish the budget, but the provided text does not state the submission deadlines, question dates, application requirements, or evaluation criteria.

Key solicitation details

AI-extracted from X001537.SouthwickBeach.FBCS.RFP-SampleLicense.Final.pdf. Confirm against the original documents before bidding.

The New York State Office of Parks, Recreation, and Historic Preservation is seeking proposals from qualified private sector operators to operate a seasonal food, beverage, and camp store concession at Southwick Beach State Park in Henderson, NY. The opportunity is open to responsible respondents with demonstrated capacity, experience, and financial resources.

Issued by
New York State Office of Parks, Recreation, and Historic Preservation
RFP Released
Thursday, October 15th, 2026
Proposals Due
3:00 p.m., Thursday, November 12th, 2026
Oral Presentations
TBD, December 2026
How to submit
Hard copy in hand delivery or mail; electronic submissions will not be accepted
Submission details
Must be received in hand by State Parks at Concessions Management Bureau, 625 Broadway, 3rd Floor, Albany, NY 12207. Requires hard copy proposal plus pro forma saved on a required flash drive.
Contract term
January 1, 2027 to December 31, 2029, with an option to extend up to an additional two (2) years upon mutual written agreement.
Estimated value
Minimum annual License Fee of $2,000 required.
Place of performance
Southwick Beach State Park, Henderson, NY
Insurance and bonding
Commercial General Liability ($1,000,000 per occurrence / $2,000,000 aggregate), Comprehensive Business Automobile Liability ($1,000,000 combined single limit if applicable), and Liquor Liability ($1,000,000 per occurrence if alcohol is sold). Payment bonds equal to projected annual fees and statutory labor/material bonds may be required.
Funding
Article 8 of the Labor Law (prevailing wage requirements for certain capital project work) and State Finance Law § 139-j and § 139-k

How proposals are evaluated

Category A: Background & Experience40 Points
Category B: Response to the RFP50 Points
Return to State Calculation (License Fee Offer)30 Points

Scope of work

  • Operation of a seasonal high-quality food, beverage, and camp store concession at Southwick Beach State Park
  • Provision of fresh, healthy food options low in sugar and fat, and healthy beverage options
  • Point of sale operation, transaction recordation, and sales data reporting to State Parks
  • Routine repair, replacement, and turnkey maintenance of the concession premises and equipment
  • Trash and recycling collection in sanitary closed containers
  • On-site manager coverage during all open business hours

Minimum qualifications

  • Demonstrated capacity, experience, and financial resources to operate food, beverage, and camp store service operations
  • Obtain and maintain all necessary operating licenses, certificates, permits, and state/local approvals
  • Continuous legal authority to do business in New York State
  • Compliance with New York Public Officers Law (Ethics Requirements)

Documents to include with the bid

  • Required Forms & Clauses (Exhibit A)
  • Proposal Checklist
  • Attachment #1: Financial Proposal Form
  • Attachment #2: Public Officers Law Certification
  • Attachment #3: Non-Collusion Certification
  • Attachment #4: Business History
  • Attachment #5: SFL § 139-l, § 139-m, and Executive Order # 177 Certification
  • Attachment #6: Executive Order # 16 Certification
  • Comprehensive narrative detailing experience, commitment, and financial resources
  • Pro Forma statement in Excel format (hard copy and saved on flash drive)

Verify important details

Document check

Confirm submission instructions and amendments with the issuing agency before responding.

1 available fileDocuments checked

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