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IT Asset Disposal Services

Shawnee Mission, KansasKansas, USADue Thursday, November 12, 2026
Client
Shawnee Mission, Kansas
RFP Number
DISPOS-10014
Posted
10/16/2026
Category
Waste Disposal Services
Budget
Looking for Proposals
NAICS
—
Set-aside
—
Contact
—

Description

AI Generated

The government authority in Shawnee Mission, KS requires a vendor to provide IT asset disposal, recycling, data sanitization, and remarketing services. The selected service provider must maintain detailed records of all collected items—including make, model, serial number, and district asset tag—and facilitate the resale of designated eligible assets. Only onshore USA organizations are eligible to bid, and the work must be performed onsite. The contract period will run for one year, and all questions must be submitted no later than October 28, 2026.

Key solicitation details

AI-extracted from RFP 26-013 - IT Asset Disposal Services.pdf. Confirm against the original documents before bidding.

The Shawnee Mission School District is requesting proposals from qualified vendors to provide Information Technology (IT) Asset Disposal Services across 56 District locations. The procurement covers asset disposal, data sanitization, recycling, documentation, and resale remarketing. The RFP is open to qualified onshore USA organizations.

Issued by
Shawnee Mission School District
RFP Date
October 15, 2026
Questions due
Wednesday, October 28, 2026 by 4:00 p.m. (local time)
Anticipated addenda issued by
Monday, November 2, 2026 by 4:00 p.m. (local time)
Proposals due
Thursday, November 12, 2026 at 11:00 a.m. (local time)
How to submit
Electronic via Public Purchase preferred; sealed hard copy accepted
Submission details
Electronic submissions via Public Purchase preferred (no email or fax). Hard copies sent to Purchasing Department require one physical copy plus a digital copy on a thumb drive in a sealed envelope or box marked with RFP 26-013.
Contract term
Initial term of one (1) year commencing January 1, 2027 through December 31, 2027, with up to four (4) annual renewal options for a potential total of five (5) years.
Place of performance
56 Shawnee Mission School District facility locations in Kansas
Insurance and bonding
Worker's Compensation and Employer's Liability Insurance as required by law. Comprehensive general bodily injury and property damage insurance with minimum $1,000,000 per person and aggregate limit, plus $1,000,000 bodily injury and property damage for automobile coverage.

How proposals are evaluated

Experience and Qualifications10 points
Service Approach35 points
Ability to Maximize Asset Resale Value25 points
Reporting and Documentation Process10 points
Costs (Commission, Fees, etc.)20 points

Scope of work

  • Disposal and recycling services for any IT asset collected from the district
  • Maintaining detailed records and documentation of all collected devices, including make, model, serial number, and asset tag
  • Properly sanitizing data-bearing media for all ITAD devices
  • Facilitating resale and providing remarketing services for eligible IT assets
  • Providing crates or boxes at designated district locations for storage of ITAD items
  • Transportation and custody of e-waste materials following federal, state, and local requirements
  • Providing certificates and detailed audit reports documenting R2v3 Certification

Minimum qualifications

  • Ability to maintain compliance with federal, state, and local IT asset disposal requirements
  • Ability to provide R2v3 (Responsible Recycling Standard Version 3) certification documentation
  • Sufficient staffing and storage tubs for prompt pickups across approximately 50 sites

Documents to include with the bid

  • Completed Attachment B Proposal Response Form or signed letter of transmittal containing same statements
  • Completed Attachment B Questionnaire
  • Company background, experience, and qualifications
  • Proposed service approach and implementation timeframe
  • Detailed breakdown of all costs, fees, and revenue sharing/resale terms
  • Information on key personnel assigned to the account
  • Role and details of any proposed subcontractors
  • Three (3) comparable project references
  • Completed Attachment C Services Checklist

Verify important details

Document check

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1 available fileDocuments checked

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