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Building Automation System Replacement Services

Covington, KentuckyKentucky, USADue Thursday, November 12, 2026
Client
Covington, Kentucky
RFP Number
SW-120848
Posted
10/16/2026
Category
Software, System and Application
Budget
Looking for Proposals
NAICS
—
Set-aside
—
Contact
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Description

AI Generated

The government authority located in Covington, KY needs a vendor to provide building automation system replacement services for eight existing rooftop units and associated variable-volume zones. The required scope includes field inspections, professional engineering, permitting, removal and disposal of obsolete components, installation of new controllers, sensors, panels, wiring, software, programming, commissioning, training, closeout documentation, and warranty support. The new system must deliver direct digital control, a web-based operator interface, graphical floor plans, scheduling, alarming, trending, and secure remote access support. Eligibility is limited to onshore USA organizations, and the work performance will be offsite. The buyer accepts digital proposal submissions via email or online, but the source text does not state a final proposal deadline or specific contract budget. Vendors must attend a pre-bid meeting on October 27, 2026, and submit all questions no later than October 30, 2026.

Key solicitation details

AI-extracted from 1-RFP261002 Building Automation System Replacement Kentucky Career Center SOLICITATION.pdf. Confirm against the original documents before bidding.

The City of Covington, Kentucky is soliciting proposals for a complete turnkey replacement of the obsolete Carrier building automation controls serving the Kentucky Career Center. The project requires direct digital control of eight rooftop units and associated variable-volume zones, along with web-based software, hardware, graphics, commissioning, and training. Qualified commercial providers of relevant goods and services are eligible to bid.

Issued by
City of Covington, Kentucky
RFP Solicitation Issued
2026 October 15
Optional Site Visit
2026 October 27 10:00 A.M.
Submittal Deadline for RFI or Clarification
2026 October 30 11:00 A.M.
Publication of RFI Responses
2026 November 04
Deadline for Proposal Submittal
2026 November 12 10:30 A.M.
Estimated Award Date
30 - 90 Days after Proposal Closing
How to submit
Sealed hard copy physically delivered
Submission details
Submit one original unbound proposal and one printed duplicate marked COPY in a sealed envelope marked RFP261002 BASR KCC PROPOSAL – DO NOT OPEN WITH REGULAR MAIL to Covington City Hall, Finance Department / 1st Floor Lobby, 20 West Pike Street, Covington, KY 41011.
Place of performance
Kentucky Career Center, 1324 Madison Avenue, Covington KY 41011
Insurance and bonding
Commercial General Liability Insurance, Professional Liability Insurance covering work for two years after completion, and Worker Compensation Insurance compliant with KRS Chapter 342. City of Covington, KY named as Additional Insured.
Funding
KRS 45A.370, KRS 45A.494, KRS 45.570

How proposals are evaluated

Net Cost (Including Evaluated Alternatives)40
Professional Experience30
Professional Technical Expertise & Capacity20
Methodology, Work Plan & Timeline10

Scope of work

  • Perform field inspections, verifications, and system design
  • Obtain required permits and provide professional engineering
  • Properly remove and dispose of obsolete building automation system components and controls
  • Furnish and install new controllers, zone sensors, control panels, wiring, and communications
  • Provide software, licensing, graphics, and custom programming
  • Perform system startup, functional testing, and commissioning
  • Provide onsite training for personnel and closeout documentation
  • Deliver minimum one-year warranty support and first-year service visits

Minimum qualifications

  • Qualified, competent, knowledgeable, and experienced commercial provider of requested goods and services
  • Acquire or demonstrate prior acquisition of City of Covington Occupational/Business Regulatory Licenses prior to commencing work
  • Compliance with Commonwealth of Kentucky requirements for Worker Compensation Insurance under KRS Chapter 342

Documents to include with the bid

  • Attachment A Proposal Cover Page
  • Attachment B Non-Collusion Affidavit
  • Attachment C Campaign Finance Affidavit
  • Attachment D Certification Against Conflicts Of Interest And Kickbacks
  • Attachment E Accident Waiver And Release Of Liability
  • Letter of Transmittal
  • Proof of requisite insurance / Certificate of Insurance
  • Copy of Respondent W-9
  • Line-by-line compliance matrix and equipment schedule
  • List of a minimum of three qualified professional references

Verify important details

Document check

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2 available filesDocuments checked

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