Visn 5 Hazardous Waste Disposal Services Idiq

Multiple VA Medical Centers located in DC, MD, & Wv within the Visn 05 Area is conducting this Sources Sought to identify contractors who possess capabilities to provide the services described in the Statement of Work below. As permitted by the FAR Part 10, this is a market research tool being utilized for the informational and planning purposes. Your responses will assist the Government in the development of its acquisition strategy. Response is strictly voluntary it is not mandatory to submit a response to this notice to participate in formal RFQ process that may take place in the future. However, it should be noted that information gathered through this notice may significantly influence our acquisition strategy. All interested parties will be required to respond separately to any solicitation posted as a result of this sources sought notice. Respondents will not be notified of the results of the evaluation. We appreciate your interest and thank you in advance for responding to the sources sought. This service will be implemented using the North American Industry Classification System (NAICS) Code 562112. (Hazardous Waste Collection ) If a small business is interested in this procurement, they must provide at least 51 percent of the services rendered. NOTES All Capability Statements/Responses to this Sources Sought Notice shall be submitted via email only to [email protected]. Telephone, Fax, or any other form of communication inquiries will not be reviewed or accepted. Responses to this Sources Sought Notice must be received no later than October 21st, 2026 at 3:00 p.m. (Eastern Standard Time). This Sources Sought Notice may or may not assist the VA in determining sources only. A solicitation is not currently available. If a solicitation is issued, it may or may not be announced at a later date, and all interested parties shall respond to that solicitation announcement separately from the responses to this Sources Sought Notice. DISCLAIMER This RFI is issued for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked a proprietary will be handled accordingly in accordance with (IAW) Federal Acquisition Regulation (FAR) 15.201(e), RFIs may be used when the Government does not presently intend to award a contract, but wants to obtain price, delivery, other market information, or capabilities for planning purposes. Responses to these notices are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses incurred associated with responding to this RFI. INTERESTED & CAPABLE RESPONSES NCO 5 is seeking responses from businesses that are interested in this procurement and consider themselves to have the resources, rights, and capabilities necessary to provide these services. Please respond with your: Business name (including Unique Entity ID (SAM.gov), business type, socio-economic status (e.g., Veteran-Owned, Woman-Owned, Disadvantaged Small Business, 8(a), etc.), person of contact (including telephone number & email address). Capability statement GSA Contract number, if applicable, to include NAICS Brief summary of categories of professional services that your company can provide. Applicable Certification(s)/Licenses Please list all locations referenced in 2.0 & 8.0 in the below statement of work capable of providing these services. Statement of Work DC, MD, AND WV VAMCS AND COMMUNITY BASED OUTPATIENT CENTERS (CBOCS) HAZARDOUS, UNIVERSAL, AND PHARMACEUTICAL COMPREHENSIVE WASTE CONTRACT 1.0 INTRODUCTION The mission of the Department of Veterans Affairs is to provide the highest quality healthcare to our nation s Veterans. To support this mission we must provide safe, clean and environmentally compliant facilities. The Veterans Affairs Medical Centers (VAMCs) as well as the corresponding community-based outpatient centers (CBOC) within DC/Maryland/West Virginia/Virginia VAMCs (EV5) and CBOCs consist of multiple clinical and non-clinical operations, as well as special circumstances that occasionally arise, which result in numerous types of complex waste streams not currently managed by our Environmental Management Service. To ensure and improve environmental compliance with the Resource Conservation and Recovery Act (RCRA), The department of Veterans Affairs for EV5 intends to award a Firm Fixed Price, Indefinite Quantity, Indefinite Delivery Service Contract as part of a MATOC (multiple award task order contract) to qualified firm(s) with the capability and capacity to provide hazardous, non-hazardous, pharmaceutical (hazardous, non-hazardous, and controlled substances), radioactive (VAMHCS Only), and universal waste/recycling and/or disposal services; lab packs; technical consulting; waste and/or potentially hazardous materials characterization; electronic record keeping; emergency response; and annual hazardous waste and DOT training for all EV5 locations. 2.0 BACKGROUND This contract will include waste services for all VAMCs and CBOCs within the eastern geographic area of VISN 5 (referenced in this solicitation as EV5). This includes the following facilities: Baltimore VAMC, Baltimore VAMC Annex, Loch Raven VAMC, Fort Meade CBOC, Eastern Baltimore county CBOC, Glen Burnie CBOC, Perry Point VAMC, Pocomoke City CBOC, Cambridge CBOC, Washington DC VAMC, Charlotte Hall CBOC, Montgomery County CBOC, Lexington Park CBOC, Southern PG County CBOC, Southeast CBOC, Martinsburg VAMC, Cumberland CBOC, Fort Detrick CBOC, Franklin CBOC, Hagerstown CBOC, , Stephen City CBOC, Harrisonburg CBOC, Petersburg CBOC. Additional information related to facility location and generator status is located in Attachment A. This attachment also includes Points of Contact and the number of Satellite Accumulation Areas (SAA) for each VAMC. 3.0 GENERAL SCOPE To ensure environmental compliance and effectively manage the types of waste streams and/or potentially hazardous materials described above, EV5 is seeking environmental technical services as well as equipment and supplies to identify, manage, remove, and dispose of hazardous, universal, hazardous and non-hazardous pharmaceutical and special solid waste streams as well as provide associated hazardous waste and/or potentially hazardous materials characterization, hazardous waste and Department of Transportation (DOT) training, and emergency response to all EV5 facilities. Hazardous waste and/or potentially hazardous materials characterization, management, removal, transportation, final disposal and associated emergency response shall be completed in accordance with the 40 Code of Federal Regulations (CFR) Part 260-299, 49 CFR part 172, Occupational Safety and Health Administration (OSHA) regulations 29 CFR 1910.120(p)(8) and 1910.120(q), and applicable state regulatory agencies, Joint Commission Standards, and industry best management practices based on recommendations and published guidelines from the Environmental Protection Agency (EPA) and National Institute of Occupational Safety and Health (NIOSH). The contractor shall provide the following requirements: Waste and/or potentially hazardous materials determination and characterization (to include sampling and testing in accordance with appropriate test methods such as EPA SW-846 and/or other legally required test methods) Pharmacy RCRA Characterization at all EV5 locations on an annual basis Waste and/or potentially hazardous materials profiles Weekly inspection and documentation of all Central Accumulation Areas (CAA). Twice monthly waste inspection, collection, and transportation services of waste from all Satellite Accumulation Areas (SAAs); Contractor shall pick up waste at SAA and transport to Central Accumulation Area (CAA) for <90-day storage prior to final disposal. Twice monthly waste inspection, collection, and transportation of Universal Waste from SAAs. Waste will be transported to the CAA for storage prior to Universal Waste removal. Twice monthly removal of Controlled Substances for destruction/reverse distribution. Lab-pack services Contractor shall provide Recordkeeping/Reports and Technical Assistance. Including the completion of facility Resource Conservation and Recovery Act (RCRA) Biennial Reports for all LQGs (and associated information) Waste Transportation (Contractor must have state Hazardous and Universal Waste hauler licenses) Final waste disposal and/or recycling if appropriate, with permitted Treatment, Storage, and Disposal Facilities (TSDFs) and/or recycling services, if appropriate Emergency spill response within 2 hours of notification. The contractor shall provide annual DOT and RCRA training to a maximum of ten (10) employees at each EV5 location. The contractor shall identify strategies and options to reduce the waste streams identified by an agreed-upon percentage each year. The contractor should incorporate reduction through recycling, redistributing, recovery, purchasing alternatives, and any additional innovative techniques. The items outlined in the list above will be required for the following: Hazardous wastes and/or potentially hazardous materials Hazardous Pharmaceutical wastes Mixed radioactive and hazardous wastes (VAMHCS only) Radioactive wastes (VAMHCS only) Universal wastes Hazardous wastes that is contaminated with infectious material Dental amalgam and trap recycling containing biohazardous and amalgam waste. Lead Apron recycling and/or other toxic metal recycling waste Special non-hazardous solid and/or liquid non-hazardous waste streams not currently managed by our Environmental Management Service (such as oil/gasoline; oil-contaminated soil; oil-spill clean-up debris including rinsates, outdated or abandoned chemicals; storage tanks; etc.) Controlled substances The contractor shall provide identified work for an estimated five (5) year period of performance. 4.0 REQUIREMENTS Services shall include all labor, materials, tools, equipment, analysis, travel, transportation, documentation, waste treatment, disposal and support services required to characterize, manage, categorize, package, transport, document and dispose of and/or recycle, if appropriate all wastes and/or potentially hazardous materials mentioned in this solicitation from all V5 VAMC and CBOC facilities. The Contractor and the Contracting Officer s Representative (COR) from each main VAMC shall schedule routine (non-emergency) removal/disposal for each facility and/or facility satellite accumulation area(s) based upon need and volume. This occurrence will be determined by the rate of generation and/or pertinent laws and regulations. The successful offeror MUST possess the necessary technical expertise and resources required by this solicitation, including that the Prime Contractor hold a State Hazardous Waste Hauler license for all states within the DC/MD VAMCs and CBOC region, be licensed with the Drug Enforcement Agency (DEA) as a reverse distributor to handle Schedule II V Controlled Substances, or have an authorized subcontractor that is licensed with the DEA. As well as the ability to obtain Contractor Personal Identity Verification (PIV) Security badges, to be considered for contract award. Meetings: Quarterly meetings shall be held with the DC/MD VAMCs and CBOC Green Environmental Management System (GEMS) Program Manager and/or VAMCs GEMS Program Managers to address contract performance. Should contract deficiencies arise, meetings may be held on a more frequent basis to resolve any/all issues. 4.1. WASTE AND/OR POTENTIALLY HAZARDOUS MATERIAL IDENTIFICATION AND CHARACTERIZATION The contractor is required to perform characterization of all waste and/or potentially hazardous material streams identified by each facility using process knowledge, identity of the chemicals, and other types of chemical analysis including but not limited to Toxicity Characteristic Leaching Procedure (TCLP) and any other EPA or state approv…