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Brand Name or Equal - WaterFurnace Model: UBH015R for B3631 & B3635 - Turnkey Replacement

Federal · Department of Defense · U.S. Air ForceDue Monday, October 26, 2026
Client
Department of Defense · U.S. Air Force
RFP Number
—
Posted
10/16/2026
Category
US Federal
Budget
—
NAICS
238220
Set-aside
No Set aside used
Contact
Teresa Sullivan

Description

AI Generated

The 502d Contracting Squadron is conducting market research to find industry sources capable of executing a turnkey removal and replacement of 48 ceiling-suspended water-source heat pumps for buildings B3631 and B3635 at Joint Base San Antonio Fort Sam Houston. The selected contractor must supply all personnel, management, equipment, tools, rigging, materials, and supervision to furnish and install 1.25-ton Dedicated Outside Air System units using low-GWP refrigerants. Both small and large businesses, including HUBZone, VOSB, SDVOSB, and WOSB contractors under NAICS code 238220, are eligible to submit capability statements. Interested vendors must submit their response packages via email in PDF format by 12:00 PM CDT on October 26, 2026. The government projects a period of performance of 275 calendar days for the resulting firm-fixed-price purchase order, but it has not listed evaluation criteria or a budget for this planning notice.

Key solicitation details

AI-extracted from Sources Sought - JBSA FSH (B3631.B3635) Replacement DOAS WSHP.pdf, SOW - Turnkey Replacements B3631 n B3635.pdf. Confirm against the original documents before bidding.

The 502d Contracting Squadron is conducting market research for the turnkey removal and replacement of 48 ceiling-suspended Dedicated Outside Air System Water-Source Heat Pumps in buildings B3631 and B3635 at JBSA Ft Sam Houston. This requirement is projected as a Firm-Fixed Priced purchase order for commodities with incidental services. Small and large business sources are eligible to respond.

Issued by
502d Contracting Squadron
Responses due
Monday, 26 Oct 2026 by 12:00PM CDT
How to submit
Email
Submission details
Submit completed response package via email in PDF format, maximum 10 pages excluding cut sheets or brochures.
Contract term
275 calendar days after award
Place of performance
JBSA Ft Sam Houston, Buildings B3631 and B3635, San Antonio, TX 78234

Scope of work

  • Remove 48 existing ceiling-suspended DOAS WSHP units, condensate piping, and P-traps
  • Furnish and install 48 1.25-ton DOAS water-source heat pump units with pre-heat coils
  • Install new condensate drain lines and P-traps
  • Connect supply and return condenser and hot water lines, including new isolation valves, strainers, and flexible hose kits
  • Reconnect and route supply and return ductwork
  • Connect control wiring and update control hardware, sensors, or thermostats for central BAS integration
  • Perform full system integration, commissioning, and operational testing

Minimum qualifications

  • Valid EPA Section 608 Universal Certifications for technician personnel performing removal and recovery

Documents to include with the bid

  • Completed Vendor Capability Questionnaire

Official SAM.gov notice

Solicitation number
A070764SS
Agency
Department of Defense
Buying office
Dept of the AIR Force › FA3016 502 Cons CL
Notice type
Sources Sought
Responses due
Oct 26, 2026, 1:00 PM ET
Posted on SAM.gov
Oct 14, 2026
NAICS
238220 · Plumbing, Heating, and Air-Conditioning Contractors
Product/service code
4120
Set-aside
No Set aside used
Place of performance
Jbsa FT SAM Houston, TX, 78234
Contracting contact
Teresa Sullivan
teresa.sullivan.4@us.af.mil
Additional contact
Lauren Macias
lauren.macias.1@us.af.mil
Read the official notice description

The 502d Contracting Squadron (502CONS), on behalf of the 502d Civil Engineer Squadron (502CES), is conducting market research to determine: The availability and technical capability of industry sources (small and large businesses) to furnish and install 48 each 1.25-ton Dedicated Outside Air System (DOAS) Water-Source Heat Pumps (WSHP) which meet strict salient dimensions and environmental characteristics. The appropriate competitive acquisition strategy, including small business socio-economic set-aside determinations (RFO Part 19 Small Business - Rule of Two). Standard commercial practices, lead times, supply chain constraints, warranty terms, and pricing structures IAW RFO 10.002(b) Market Research. The contractor shall provide all personnel, management, equipment, tools, rigging, materials, and supervision necessary to execute the turnkey removal and replacement of 48 ceiling-suspended DOAS WSHP installed above exterior breezeway ceilings in B3631 and B3635 at JBSA Ft Sam Houston (FSH) San Antonio Military Medical Center (SAMMC) Dormitory Annex. This new requirement is projected to be a Firm-Fixed Priced (FFP) Purchase Order as a Commodity (Procurement) with incidental Services (Removal and Installation) buy. Key Salient Characteristics: Capacity: 1.25 Tons (15,000 BTUH nominal), airflow of 160 L/s (~340 CFM) at 50 Pa ESP. Configuration: Horizontal, ceiling-plenum suspended, right-hand return air arrangement. Access Dimension Constraint: Existing units are installed above metal panel breezeway ceilings accessible through structural door openings measuring approximately and replacement units must physically fit through these envelope openings without requiring structural building demolition. Refrigerant: Low-GWP refrigerant (e.g., R-454B or R-32). R-410A is strictly prohibited. Hydronic Pre-Heat Coil & Reheat: Integral 3.75 kW water-source pre-heat coil (3-way, 2-position control valve) and factory hot gas reheat (HGRH) / hot gas bypass (HGBP) for 100% outside air continuous dehumidification. Controls Integration: Complete integration into the installation's central Building Automation System (BAS via BACnet IP/MSTP).

Source: SAM.gov contract opportunities data (U.S. federal public data).

Incumbent

No incumbent history found for this requirement. The notice does not cite a current contract, and no earlier award from this buying office matches it.

Market context

Awards in the same category (Plumbing, Heating, and Air-Conditioning Contractors). This is not this requirement's award history.

Recent similar awards: Department of Defense, NAICS 238220, performed in TX

Vendor and awardValueEnds
NVC CHILLER INCFA303026P0003 · AIR AND WATER COOLED CHILLER MAINTENANCE SERVICES AT GOODFELLOW AFB, TX$63,500Mar 31, 2027
DUNCAN MECHANICAL SERVICES, INC.FA303025C0013 · REMOVE 250-TON AIR COOLED CHILLER AND PROVIDE NEW 250-TON TRANE(R) AIR COOLED CHILLER WITH$423.0KJan 13, 2027
A D WELDING, INC.W9124J26CA010 · TESTING AND BALANCING OF THE HYDRONIC SYSTEM USING A FIRM CERTIFIED FOR TESTING AND BALANC$44,300Nov 4, 2026
FRONTLINE SUPPORT SOLUTIONS, LLCW9124J26PA001 · CAMP BULLIS HVAC MAINTENANCE$327.3KOct 31, 2026
CCS KING GEORGE 2 LLCN6945026F0160 · REPLACE B1360 CONDENSOR AT NAS JRB FORT WORTH, TX$40,381Oct 20, 2026

Top vendors in this category: Department of Defense, NAICS 238220, since Oct 1, 2024

2,631 contract awards in this NAICS over the period.

  1. 1. NORTH STATE MECHANICAL INC$45.5M
  2. 2. AKTARIUS LLC$27.3M
  3. 3. PUYENPA CONSTRUCTION, LLC$22.9M
  4. 4. MECHWORKS MECHANICAL CONTRACTORS, INC$22.1M
  5. 5. TEAMGOV, INC.$20.9M

Source: USAspending.gov federal award data (U.S. federal public data). A contract is called the incumbent only when the notice or its documents cite it by number.

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