Sources Sought - Minneapolis VA Medical Center - Pest Control Services

The Minneapolis VA Health Care System, Minneapolis VA Medical Center, is conducting market research in accordance with FAR 17.207 Exercise of Options for Guest Wireless Internet Services as described in the Preliminary Statement of Work below. This is a SOURCES SOUGHT NOTICE only looking for businesses to provide the services listed in the Preliminary Statement of Work below for market research purposes. No proposals are being requested or accepted with this notice. THIS IS NOT A SOLICITATION FOR PROPOSALS OR PRICING AND NO CONTRACT SHALL BE AWARDED FROM THIS NOTICE. This notice shall not be construed as a solicitation or as an obligation on the part of the Department of Veterans Affairs. Responses to this notice will be treated only as information for the Government to consider as part of their market research efforts. The information provided will be used by the Government in developing its acquisition strategy regarding possible set aside for Service-Disabled Veteran-Owned, Veteran-Owned, and other socio-economic categories of small business. Interested parties are responsible for adequately marking proprietary, restricted or competition sensitive information contained in their response. The Government does not intend to pay for the information submitted in response to this notice and parties responding will not be entitled to payment for direct or indirect costs incurred in responding to this notice. The North American Industry Classification System (NAICS) code for this requirement is 561710, Exterminating and Pest Control Services, with an SBA Small Business Size Standard of $17.5 Million. If you are a vendor capable of providing the requested information and required services described below with competitive pricing, send your information with a description of proof of capability and answers to all questions to: [email protected] on or before Thursday, October 22, 2026 at 12:00 PM Central Time. Please provide answers as appropriate to the following questions in the table below with your response to this Sources Sought. Failure to respond accurately to the following questions may affect the acquisition strategy. Failure to respond to the questions at all, or not respond to select individual questions, will result in your response being determined as non-responsive. 1. Please provide all socio-economic categories of your firm (e.g., SDVOSB, VOSB, WOSB, Large Business, 8a, etc.) as well as your firm s SAM Unique Entity ID number (replaces DUNS number) and Government Contract POC. 2. State whether the requested services may be ordered against a government contract awarded to your organization (e.g Federal Supply Schedule (FSS), General Services Administration (GSA), etc.). 3. State if subcontracting is contemplated for this requirement and what percentage of the work will be subcontracted and for what tasks. 4. Provide estimated lead time to deliver a fully functioning solution as described in the Preliminary Statement of Work below. 5. Complete the ITEM INFORMATION directly below this section for market research pricing for the services described in the Preliminary Statement of Work. ITEM INFORMATION ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 1.00 YR $___________ $___________ Pest Control Services (Regularly Occurring and Emergency) Contract Period: Base POP Begin: 12-01-2026 POP End: 11-30-2027 PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services PRODUCT/SERVICE CODE: R499 - Support - Professional: Other *If applicable, VAAR 852.219-75 VA Notice of Limitations on Subcontracting Certificate of Compliance for Services and Construction, will apply to the potential solicitation if set-aside for Veteran Owned Small-Businesses or Service Disabled Veteran Owned Small-Businesses.* *If applicable, FAR 52.219-14 Limitations on Subcontracting, will apply to the potential solicitation if set-aside for Small-Businesses.* DISCLAIMER This Sources Sought is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this Sources Sought that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this Sources Sought. The deadline for this information is 12:00 PM Central Time on Thursday, October 22, 2026. Preliminary Statement of Work DESCRIPTION The Minneapolis Veterans Affairs Health Care System (MVAHCS) has a continued need for Integrated Pest Management Services (IPMS) that are a part of a comprehensive Integrated Pest Management (IPM) program. IPM is a process for achieving long term, environmentally sound pest suppression through the use of a wide variety of technological and management practices. Control strategies in an IPM program extend beyond the application of pesticides to include structural and procedural modifications that reduce the food, water, harborage, and access used by pest. Contractor provided IPMS will be utilized as stated within this Statement of Work. IPMS will be utilized in all grounds and buildings herein the MVAHCS. Integrated Pest Management Services: (IPMS) REQUIREMENTS The Contractor shall furnish all supervision, labor, materials, and equipment necessary to accomplish the surveillance, trapping, treatment, pesticide application, and pest removal components of the IPM program. The Contractor shall provide detailed, site-specific recommendations for structural and procedural modifications to aid in pest prevention. The Contractor must meet the performance expectations of the client in eradicating and suppressing the following pests: Indoor population of rats, mice, wasps, cockroaches, ants, flies, spiders, and any other arthropod or common pest including bed bugs. Pests that are located outside of the specified buildings, but within the property boundaries of the buildings including: raccoons, snakes, woodchucks, turkeys, bees and bee hives, birds etc. Contractor must eradicate bed bug infestations by means of convection heat treatment method. No chemicals will be used to treat bed bugs within the Medical Center. Must be able to furnish and operate heat unit(s) and fan(s) equipment to raise room temperature above 120 degree Fahrenheit and hold temperatures at that rate for minimum of five hours. Must be able to provide same day heat treatment within four (4) hours of notification of positive bed bug sighting. Notification will be given during normal business hours 8:00 AM 4:30 PM Monday Friday. Must be able to treat a minimum of 2,000 sq. ft. in same day service. Provide monthly bed bug inspections via trained K9 to smell bed bugs, to routine areas of concern such as building #10, #73, 1P and any other identified areas of concern by the COR. Must be able to provide same day emergency pest control services within four (4) hours of notification by telephone or email. Notification will be given during normal business hours 8:00 AM 4:30 PM Monday Friday. Same day treatment includes: Bed bug inspection by Pest Technician and company owned K-9 Other pest emergencies as identified by COR Provide pigeon reduction/trapping services for Building #70 (Main building) Install/Furnish a minimum of eighteen Insect Light Traps (ITL) in locations denoted in Attachment A. Light trapping equipment must be offered in different sizes for different applications. All ITL must have COR approval before hanging. Large Dimensions: 53 1/8 x 13 1/8 x 5 5/8 or Equal Medium Dimensions: 28 x 10 ½ x 5 ¾ or Equal Small Dimensions 24 ½ x 9 ½ . Depth 6 1/8 to 1 5/8 of Equal. Contractor Provided Pest Sighting Log Book, to have items serviced at each date of service. Log book will be kept in Environmental Management Services (EMS) offices, BH-104, Research building #49, and maintained by EMS and Research staff. Each building must be sprayed with protective outer pesticide around the perimeter of the building (at a minimum of three feet up and three feet out) annually. Each facility/building must be equipped with catch-all mouse trapping stations at each entrance, which are meant to capture small pests prior to entry. Monthly K-9 bed bug inspections will be performed in Fischer House I, Fischer House II, and Building 10 and on call beds in building 70. K-9 inspection service listed in Attachment A. Building 70 has two main kitchens requiring separate weekly service to each of them. Pigeon trapping/removal is to be performed on building 70 roof. SCHEDULE OF IPM See Attachment A Installation Services include set up of ITL, catch all stations, pigeon traps and perimeter residual application to all buildings listed in Attachment A. Routine Services include minimum of two service days a week to building 70. Building 70 must have all ITL, catch all traps and kitchens serviced during these two days of service. In addition, all documented pest issues in the Pest Log Book will be treated on these two treatment days, which includes all buildings listed in Attachment A, On Demand Services will be requested by COR or delegate during normal business hours. See Attachment A for On Demand Services. Must follow time request guidelines in section 4 of IPMS requirements. COMPLIANCE / REGULATIONS Contractor must obey all Environmental Protection Agency (EPA) regulations. Every pesticide bought, sold, or used in the United States must, by law, be registered by the U.S. EPA and in each of the states. EPA approves not only the product itself, but also each separate use for which it is intended, and the product label. Contractor is responsible for applying only those pesticides that are registered. Contractor must obey all Department of Transportation (DOT) regulations. Shipment of pesticides and other dangerous substances across state lines is regulated by the federal DOT. Contractor must obey all Occupational Safety and Health Administration (OSHA) regulations. INSPECTION- Attachment A The right is reserved to thoroughly inspect and investigate the contractors vehicles, equipment, business reputation, past performance history and other qualifications, and to reject any offer, irrespective of price, if it shall be administratively determined lacking any of the essential necessary to assure acceptable standards of performance. Location/ Building Insect Light Trap Size Location 70 Large Loading dock (truck receiving) 70 Large Loading dock (truck receiving) 70 Large Loading Dock (smoke shack) 70 Large Employee entrance 70 Medium Morgue 70 Medium OR Suite entrance 1 70 Medium OR Suite entrance 2 70 Medium Canteen Food serving area 70 Medium Ambulance Bay 70 Medium Flag Atrium Planters 70 Medium 1P Planters 70 Medium NFS Dish Room 70 Medium NFS Center Kitchen 70 Medium NFS Pot Room 70 Small OP entrance 70 Small Canteen Starbucks Entrance 70 Small Employee Entrance 70 Small Psych Entrance 70 Small 1P clinic 70 Small Main Entrance Routine Service Location/Building Approximate Sq. Ft. Preferred Service Schedule 9 37,518 Upon request in log book 10 23,336 Upon request in log book 47 3,584 Upon request in log book 49 51,744 Upon request in log book 49SV 10,404 Upon request in log book 68 28,286 Upon request in log book 69 21,151 Upon request in log bo 70 1,580,582 Tuesday and Friday 73 5,707 Upon request in log book 76 65,225 Upon request in log book 79 15,503 Upon request in log book 89 14,238 Upon request in log book 222 61,969 Upon request in log book 223 18,277 Upon request in log book VISN 16,884 Upon request in log book Fisher House I 4170 Upon request in log book Fisher House II 14606 Upon request in log book On Demand Service Location/Building Type of Service Service Schedule MVAHCS K-9 Inspection On Demand MVAHCS Heat Treatment On Demand MVAHCS Emergency Pest Service On Demand Albert Lea VA Clinic K-9 inspection/Emergency Service On Demand Shakop…