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RFI for E-Discovery Software As A Service

Office of the Public DefenderMaryland, USADue Monday, November 9, 2026
Client
Office of the Public Defender
Solicitation No.
RFI-715
Posted
10/21/2026
Category
Software, System and Application
Budget
Looking for Proposals
NAICS
—
Set-aside
—
Contact
—

Description

AI Generated

The buyer requires market research information to identify commercial providers capable of delivering an E-Discovery Software as a Service (SaaS) solution to support statewide criminal defense and related legal representation. The requested solution must securely receive, process, organize, review, analyze, share, store, archive, and export large volumes of electronic discovery. Only onshore United States organizations are eligible to submit responses for this offsite work. Interested vendors must submit all questions no later than November 2, 2026, and digital responses can be sent via email or online.

Key solicitation details

AI-extracted from Final_RFI-eDiscovery_Software_as_a_Service__SaaS_.docx.pdf. Confirm against the original documents before bidding.

The Office of the Public Defender is conducting market research through this Request for Information to identify eDiscovery Software as a Service solutions supporting statewide criminal defense. The platform must process, organize, review, analyze, share, store, archive, and export large volumes of electronic discovery, ingesting an average of 7 TB of data per week. Commercial sources capable of providing these systems are invited to submit information.

Issued by
Office of the Public Defender
RFI Issue Date
10-20-2026
Questions Due Date and Time
5:00PM EST 11-02-2026
Response Due Date and Time
5:00PM EST 11-09-2026
How to submit
Electronic via email
Submission details
Submit via password-protected email to [email protected] with subject line RFI-715, not exceeding 25 MB per email. Direct responses should attempt to remain within 15 pages.
Place of performance
Offsite

Scope of work

  • Receive, process, organize, review, analyze, share, store, archive, and export electronic discovery data
  • Support high-volume media evidence handling an average of 7 TB of discovery data per week
  • Process audio/visual evidence including body-worn camera footage, surveillance video, recorded interviews, jail calls, and court recordings
  • Process digital documents and media including photographs, PDFs, medical records, and diagnostic images
  • Provide data ingestion methods, direct repository connectors, and Early Case Assessment capabilities
  • Provide automated transcription, multi-language translation, and speaker diarization
  • Provide global multi-media search, case organization tools, and artificial intelligence case analysis
  • Provide multi-angle media synchronization, automated/manual redaction tools, and courtroom export capabilities

Minimum qualifications

  • All infrastructure and backups must reside within the continental U.S.

Documents to include with the bid

  • Transmittal Letter
  • RFI Response Document
  • Notice of Proprietary Information (if applicable)

Verify important details

Document check

Confirm submission instructions and amendments with the issuing agency before responding.

1 available fileDocuments checked

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