Urban Forest Management Plan Services
- Client
- City of Caro, Michigan
- Solicitation No.
- —
- Posted
- 10/21/2026
- Category
- Professional, Consulting, Administrative or Management Support Services
- Budget
- Looking for Proposals
- NAICS
- —
- Set-aside
- —
- Contact
- —
Description
AI GeneratedThe City of Caro, Michigan requires a contractor to conduct a comprehensive inventory of publicly owned trees and develop an Urban Forest Management Plan. Scope includes reviewing existing data, establishing data collection standards, assigning unique tree identification numbers, capturing GPS coordinates, assessing tree species, size, health, maintenance concerns, and evaluating risks. The project is funded through a Michigan Department of Natural Resources grant, requiring strict compliance with grant procedures, scheduling, and reporting. Qualified professional arborists, urban forestry consultants, forestry management firms, landscape architecture firms, and other USA-based contractors are eligible to apply. The City prefers a project leader with ISA Certified Arborist credentials and tree risk assessors holding ISA Tree Risk Assessment Qualifications. Proposals must include a signed cover letter, firm qualifications, staff credentials, project approach, schedule, references, insurance details, and a separate firm fixed-fee cost proposal. Applicants must submit questions by November 06, 2026. Sealed paper proposals or online submissions via carocity.net are due by 9:30 AM on November 10, 2026. The City Manager and staff will evaluate responsive proposals based on compliance with all specified RFP requirements.
Key solicitation details
AI-extracted from Urban Forest Bid Packet.docx. Confirm against the original documents before bidding.
The City of Caro is requesting proposals from qualified professional arborists, urban forestry consultants, and forestry management firms to conduct a comprehensive inventory of public trees and develop an Urban Forest Management Plan. Qualified professional consultants with demonstrated experience in municipal tree inventories and arboricultural assessments are eligible to bid.
- Issued by
- City of Caro, Michigan
- RFP issued
- October 20, 2026
- Deadline for written questions
- November 6, 2026
- Responses to questions issued
- November 6, 2026
- Proposals due
- Tuesday, November 10, 2026 by 9:30 a.m.
- Public opening of proposals
- Tuesday, November 10, 2026 at 10:00 AM
- Consultant recommendation
- November 12, 2026
- Contract approval and notice to proceed
- November 16, 2026
- Project completion date
- June 30, 2027
- Grant completion date
- December 31, 2027
- How to submit
- Electronic via carocity.net or sealed hard copy
- Submission details
- Electronic submissions via carocity.net under How Do I? – Bid. Paper submissions sent to City Clerk’s Office, 317 S. State Street, Caro, MI 48723 in a sealed envelope marked Forest Plan - CITY OF CARO or Urban Forest - CITY OF CARO by 9:30 a.m.
- Contract term
- From November 16, 2026 through June 30, 2027 completion date
- Place of performance
- Public street rights-of-way, boulevard areas, parks, municipal grounds, and publicly maintained areas within the City of Caro, Michigan.
- Insurance and bonding
- Proposers must identify existing insurance coverage and limits in their proposal submission.
- Funding
- Michigan Department of Natural Resources (DNR) Urban and Community Forestry Assistance Grant Program
Scope of work
- Project kickoff meeting and work plan development
- Field-based public tree inventory recording tree health, location, and conditions
- Tree condition and maintenance assessment using a priority classification system
- Preparation of a comprehensive Urban Forest Management Plan
- Delivery of GIS-compatible spatial data and digital inventory mapping
- Draft and final plan reporting and presentation to the City Council
- Grant documentation and reporting support for DNR compliance
Minimum qualifications
- Demonstrated experience in municipal tree inventories, arboricultural assessments, and urban forestry planning
- ISA Certified Arborist preference for project leadership or supervision
- ISA Tree Risk Assessment Qualification or equivalent for personnel performing formal tree risk assessments
Documents to include with the bid
- Signed Cover Letter
- Firm Qualifications and Experience statement
- Project Team details and certifications
- Technical Approach description
- Project Schedule
- Three Project References and Work Samples
- Separate Cost Proposal
- Signed Grant Compliance Statement
- Insurance and Disclosures statement
Verify important details
Document checkConfirm submission instructions and amendments with the issuing agency before responding.
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