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Third Party Administrator Services

City of CadillacMichigan, USADue Thursday, November 5, 2026
Client
City of Cadillac
Solicitation No.
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Posted
10/22/2026
Category
Medical Billing and Coding
Budget
Looking for Proposal
NAICS
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Set-aside
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Contact
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Description

AI Generated

The City of Cadillac needs a qualified vendor to provide Third-Party Administrator services for a $653,130 CDBG MI Neighborhood Homeowner Rehabilitation Grant funded by MSHDA. The selected administrator will perform offsite tasks including grant administration, NEPA Tier II environmental reviews, income verification, compliance reporting, and change order evaluations. Eligible bidders must be US-based organizations with experience administering CDBG and MSHDA housing grants. Applicants must submit proposals digitally via email or online by 2:00 p.m. on November 5, 2026. The deadline to submit clarifying questions to the Community Development Director is October 27, 2026, by 11:00 a.m. Proposals require firm qualifications, previous grant experience, and a cost-reasonableness justification. Evaluations use a 100-point scale based on cost proposal (40 points), qualifications and experience (30 points), availability and capacity (15 points), and proximity and responsiveness (15 points). The contract term runs from June 1, 2026, to May 31, 2028, as a fixed-sum contract. Total professional fees for these services must not exceed $52,590.

Key solicitation details

AI-extracted from City of Cadillac - CDBG RFP for Third Party Administrator.pdf. Confirm against the original documents before bidding.

The City of Cadillac is seeking proposals for Third-Party Administrative (TPA) services to assist in administering a CDBG-funded MI Neighborhood Grant. The selected TPA will support grant management, construction oversight, Tier II environmental reviews, procurement, financial reporting, and closeout for up to 40 homeowner rehabilitation projects. Total cost for TPA professional services must not exceed $52,590 under a fixed-sum contract.

Issued by
City of Cadillac
Date of Request
October 21st, 2026
Last day of Questions
October 27th, 2026, by 11am
Proposal Due Date and Bid Opening
November 5th, 2026, 2pm
How to submit
Sealed hard copy delivered in person or digitally via Email or Online
Submission details
Delivered to City of Cadillac, Attn. Theresa Waldo MM, Community Development Director, Re: MSHDA Grant Administrator Proposal, 200 N Lake Street, Cadillac, Michigan 49601
Contract term
June 1st, 2026, to May 31st, 2028
Estimated value
Total cost for TPA professional services must not exceed $52,590
Place of performance
City of Cadillac, Michigan / Offsite
Insurance and bonding
Workers' compensation (statutory limits) and public liability and property damage insurance in the amount of $500,000, willing to add City of Cadillac as an additional insured party.
Funding
HUD CDBG, MSHDA MI Neighborhood Grant Program, 2 CFR Part 200

How proposals are evaluated

Cost Proposal (Fixed Fee)40 Points
Qualifications and Experience30 Points
Availability and Capacity15 Points
Proximity and Responsiveness15 Points

Scope of work

  • Draft and update technical Program Guidelines, Policies, Standard Operating Procedures, and application templates
  • Perform Tier II site-specific Environmental Reviews and prepare Environmental Review Record packages
  • Conduct contractor procurement processes in compliance with 2 CFR Part 200 and MSHDA standards
  • Perform initial comprehensive home inspections, diagnostic evaluations, work specification drafting, and independent cost estimates
  • Coordinate and oversee certified Lead Risk Assessments and visual evaluations for pre-1978 homes
  • Conduct mandatory midpoint progress inspections, final building inspections, and quality control reviews
  • Prepare Payment Requests, Financial Status Reports (FSRs), contractor invoices, and disbursement documentation
  • Compile demographic, income verification, Section 3, Civil Rights, and CDBG National Objective compliance records

Minimum qualifications

  • Previous experience administering CDBG and MSHDA housing grants with no significant unresolved findings or delays
  • NEPA Environmental Review Experience to complete CEST Tier II reviews
  • Proof of relevant certifications and compliance with federal procurement standards

Documents to include with the bid

  • Cover letter summarizing interest and qualifications
  • Brief history of the firm and qualifications of assigned staff
  • Brief history of previous experience administering CDBG and MSHDA housing grants
  • Cost-reasonableness justification with total hours per task and hourly rates
  • Specified rate structure for additional Tier II Environmental Reviews over 10 and additional sites over 40
  • Three (3) references for CDBG administration contracts from the last three calendar years
  • Proof of relevant certifications and compliance with federal procurement standards
  • Proof of workers' compensation (statutory limits)
  • Certificate of public liability and property damage insurance

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