Seattle Public Schools Procurement of Student Assignment System Software and Implementation
- Client
- Seattle Public Schools
- Solicitation No.
- RFP261003
- Posted
- 10/23/2026
- Category
- Software, System and Application
- Budget
- Looking for Proposal
- NAICS
- —
- Set-aside
- —
- Contact
- —
Description
AI GeneratedSeattle Public Schools is seeking proposals to procure and implement a commercially supported student assignment system to replace its aging in-house system beginning in the 2027-28 school year. The district requires a modern, configurable solution that handles address-based assignments, school choice, specialized programs, service pathways, and enrollment changes with minimal customization. Eligible bidders are limited to onshore U.S. organizations. Work will be performed offsite, and the resulting contract term will be for three years upon execution, with possibilities for renewal. Proposals must be submitted electronically via BidLocker by November 20, 2026, at 10:00 a.m. Pacific time. A pre-proposal conference is scheduled for November 5, 2026, and all questions must be submitted by November 6, 2026. Submissions will be evaluated based on functional requirements and business fit (20 points), price of services (20 points), and a pass/fail compliance check for information security requirements. The district may select a contract winner based solely on written proposals from the top four evaluated proposers.
Key solicitation details
AI-extracted from RFP261003 - Student Assignment System.pdf. Confirm against the original documents before bidding.
Seattle Public Schools is requesting proposals for a new, modern, configurable student assignment system to replace its aging in-house system beginning in 2027-28. The district serves approximately 50,000 students across 106 schools and intends to award a contract to one qualified vendor. Interested proposers must meet information security requirements and submit electronic proposals via BidLocker.
- Issued by
- Seattle Public Schools
- First Notice Advertisement Published
- October 22, 2026
- Second Notice Advertisement Published
- October 29, 2026
- Pre-Proposal Conference
- November 5, 2026 at 11:00 a.m. Pacific
- Last Day for Questions from proposers
- November 6, 2026 by 2:00 p.m. Pacific
- Addendum Issued
- November 13, 2026
- Proposal Due
- November 20, 2026 by 10:00 a.m. Pacific
- Initial evaluation
- November 20 – December 4, 2026
- Demos with shortlisted firms
- December 7 – December 11, 2026
- Notification sent to awarded/non awarded proposer(s)
- Approx. December 14, 2026
- Negotiation of Contract
- Approx. December 14 – December 18, 2026
- How to submit
- Electronic via BidLocker
- Submission details
- Submitted electronically at https://bidlocker.us/a/seattlepublicschools/BidLocker. Maximum of 15 pages (8-1/2" x 11", single-sided, minimum 12-point font).
- Contract term
- Three (3) years effective the date fully executed, with options to extend for two (2) additional one-year terms.
- Estimated value
- Lump sum, not-to-exceed contract amount
- Insurance and bonding
- Workers' compensation: statutory; Employer's liability: $1,000,000 each accident/$1,000,000 disease-policy limit/$1,000,000 each employee; Commercial general liability: $1,000,000/$2,000,000; Personal and advertising injury: $1,000,000/$2,000,000; Products and completed operations: $1,000,000/$2,000,000; Damage to rented premises: $100,000; Automobile liability: $1,000,000 per occurrence; Umbrella/excess coverage: $2,000,000 per occurrence; Professional liability: $1,000,000…
How proposals are evaluated
| Functional requirements and business fit | 20 points |
| Reporting, analytics and data accessibility | 20 points |
| Track record of successful implementation of similar systems for peer organizations/districts and references | 20 points |
| Technical architecture, integration and data management | 10 points |
| Implementation timeline, customer support and vendor services | 10 points |
| Compliance with information security requirements | Pass/fail |
| Price of Services | 20 points |
Scope of work
- Software to make, maintain, and change student assignments including school choice and open enrollment
- Address-based school assignments, specialized programs, service pathways, and enrollment assignment changes
- Commercially supported solution with minimal customization
- Integration with existing district systems
- Administrative and data management capabilities with configurable reporting and exports
- Communication support for families
- Reliable customer support
- Optional student registration, document collection, and family enrollment communication features
Minimum qualifications
- Compliance with Information Security requirements in Attachment 2, section 1
Documents to include with the bid
- Signed Proposal Certification Form
- Contractor Diversity Form (optional)
- Executive Summary
- Company Profile
- Project Experience and Past Performance (minimum 3, maximum 5 recent projects)
- Project Approach
- Compliance with performance requirements
- Availability and Team Capacity (including key staff resumes)
- Detailed Pricing structure
- Willingness to Accept the District's Terms and Conditions statement
Verify important details
Document checkConfirm submission instructions and amendments with the issuing agency before responding.
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