Town of Milton Document Digitization, Scanning, and Indexing Services

The Town of Milton is soliciting proposals for document digitization services to preserve and provide access to municipal records. The selected vendor must provide secure collection, packaging, transport, preparation, offsite scanning, quality control, indexing, and electronic delivery of standard paper documents, archival files, and large-format plans. The scope involves an estimated volume of 750,000 standard pages and 13,000 wide-format images, along with the secure return or destruction of physical records. Bidders must maintain a documented chain-of-custody process and format completed files into accessible, searchable PDF-A format. Eligible onshore USA vendors must demonstrate at least three years of experience providing similar services and maintain required workers' compensation, general liability, automobile, and excess liability insurance coverages. A pre-bid walkthrough is scheduled for November 3, 2026, at 10:00 AM, and written questions are due by November 6, 2026, at 10:00 AM. Final proposals must be submitted in two separate sealed envelopes containing price and non-price proposals by November 13, 2026, at 10:00 AM. The Town will evaluate proposals based on minimum criteria, comparative evaluation criteria, and total cost to determine the most advantageous proposal.