Lane County Request for Quotes for Mass Care Asset Assessment and Improvement Plan

Lane County is seeking quotes from qualified emergency management and planning consultants to conduct an inventory review and hazard assessment of existing community mass care facilities and tsunami evacuation assembly areas. The selected consultant will evaluate hazard risk, asset operability, capacity, capability, and resource gaps, and deliver a comprehensive Mass Care Improvement Plan that prioritizes mitigation actions and operational improvements. Scope tasks also include managing stakeholder engagements, facilitating steering committee meetings, and advising on the development of a tabletop exercise addressing mass care operations. Eligibility is restricted to USA-based onshore organizations that qualify as responsible offerors under OAR 137-046-0110. A non-mandatory pre-bid meeting is scheduled for November 13, 2026. Applicants must submit offers electronically through the Lane County Bid Locker website by Thursday, November 19, 2026, at 4:00 PM PST. Submittals must include a completed Offeror's Statement and Certifications Form, Attachment D supplemental questions, project experience summaries, and a Gantt chart schedule. Lane County will evaluate proposals out of 100 total points based on offeror qualifications (60 points) and proposal quality (40 points), which incorporates firm experience, staff qualifications, technical approach, work plan, and a cost proposal.