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This RFP has expired (deadline Oct 6, 2026). Submissions are no longer accepted. The listing stays here for reference for a few weeks. Browse live RFPs or see open Technology RFPs.

Telephone System

Springfield, MissouriMissouri, USADue Tuesday, October 6, 2026
Client
Springfield, Missouri
RFP Number
EQU-19420
Posted
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Category
Computer Supplies, Accessories and other Equipments
Budget
Looking for Proposals
NAICS
—
Set-aside
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Contact
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Description

AI Generated

The government authority in Springfield, MO needs a new telephone system, including required equipment, installation services, and ongoing support. The requested scope specifies two phone models: NEC ITK 24 and NEC 8LCX. Work performance will occur onsite or offsite over a three-year contract period. The buyer limits eligibility strictly to onshore USA organizations. The budget status indicates the buyer is looking for proposals. Interested bidders must submit all questions no later than September 23, 2026. The provided text contains no additional details regarding evaluation criteria or specific pricing constraints.

Key solicitation details

AI-extracted from EQU 19420 2026 08 18 09 19 51 0654g MkAqJ gHSCb.pdf. Confirm against the original documents before bidding.

The School District of Springfield R-12 is requesting proposals for a new telephone system. The procurement includes required equipment, installation services, software, licensing, training, and ongoing support for 35 elementary schools, middle schools, high schools, and administrative centers. Qualified offerors are invited to submit proposals online.

Issued by
The School District of Springfield R-12
RFP Issued
8/17/2026 2:00:00 PM (CT)
Site Visit
9/2/2026 3:30:00 PM (CT)
Questions Deadline
9/23/2026 02:00 PM (CT)
Response Deadline
10/6/2026 02:00 PM (CT)
Evaluation 1
10/30/2026
Presentations
11/9/2026 2:00:00 PM (CT)
Evaluation 2
11/16/2026
Intent to Award
11/23/2026
Board Approval
12/16/2026
Contract start
December 15, 2026
How to submit
Electronic via the agency portal
Submission details
Offerors must respond online utilizing the e-bid system. Emailed or faxed copies will not be accepted.
Contract term
Three (3) years starting December 15, 2026 with an option to renew for two (2) additional one-year periods.
Place of performance
Springfield Public Schools District locations, Springfield, MO
Insurance and bonding
General Liability ($1M/$2M), Automobile Liability ($1M), Workers Compensation (Statutory), Employers Liability ($1M), Contractors Pollution Liability ($1M/$2M). District named as additional insured.
Funding
Federal funds may be utilized (requires www.sam.gov registration)

Scope of work

  • Purchase of required telephone system equipment
  • Installation services for new phone system
  • Ongoing support for the new telephone system
  • Classroom Phones (1,929 units)
  • Office Phones (899 units)
  • Reception Phones (112 units)
  • System software and licensing
  • Staff training

Minimum qualifications

  • Must be registered with www.sam.gov in good standing if federal funds are utilized
  • Must participate in a federal work authorization program (E-Verify)

Documents to include with the bid

  • Federal Work Authorization Program Affidavit and E-Verify signature page
  • Felony Conviction Notification Form
  • Substitute W-9 Plus Form
  • 5 Year Total Cost of Ownership calculation form
  • Requirements Spreadsheet

Verify important details

Document check

Confirm submission instructions and amendments with the issuing agency before responding.

1 available fileDocuments checked

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