Pre-Employment and Annual Physical Examinations Service
- Client
- Arvada, Colorado
- RFP Number
- EDUCATION-18323
- Posted
- —
- Category
- Subsistence, Education or Training Supplies and Services
- Budget
- Looking for Proposals
- NAICS
- —
- Set-aside
- —
- Contact
- —
Description
AI GeneratedThe government authority in Arvada, CO requires a vendor to provide pre-employment and annual physical examination services. The buyer needs pre-offer, annual, urban search and rescue, and hazardous materials physicals, along with fit-for-duty exams for firefighters and safety employees. The scope also encompasses drug and alcohol screening, occupational health consultations, general medical services, and medical health record management. The selected vendor must schedule physical examinations within five business days of a request and conduct all medical exams according to accepted industry, medical, and defined protocol standards. Eligibility restricts participation to onshore USA organizations. The vendor's medical employees and staff must hold valid licenses to practice and maintain professional training. Bidders may perform the work onsite or offsite, and responses can be submitted digitally through email or online. The buyer seeks proposals for the budget and requires all questions to be submitted no later than September 04, 2026.
Key solicitation details
AI-extracted from RFP for Pre-Employment and Annual Physical Exams 2026.pdf. Confirm against the original documents before bidding.
The Arvada Fire Protection District is soliciting proposals from qualified medical providers to perform pre-employment and annual physical examinations for approximately 250 employees and job candidates. Services include fit-for-duty exams, drug and alcohol screening, and occupational health consultation. Eligible vendors must be onshore USA organizations with appropriate Colorado state licenses.
- Issued by
- Arvada Fire Protection District
- Issue Date
- August 26, 2026 9:30 am
- Deadline for written questions
- September 4, 2026 5:00 pm
- Proposal question responses emailed
- September 11, 2026 5:00 pm
- Request for Proposals Due
- October 2, 2026 5:00 pm
- Target Award Date
- October 30, 2026 5:00 pm
- How to submit
- Electronic via email
- Submission details
- Submit proposals via email to [email protected] no later than October 2, 2026, at 5:00 pm MST.
- Place of performance
- At an examination center located within 20 miles from Arvada Fire Headquarters (7903 Allison Way, Arvada, CO 80005) or onsite/offsite as applicable.
- Insurance and bonding
- Commercial General Liability with at least $1,000,000 policy limit listing Arvada Fire as additional insured with primary/non-contributory language and waiver of subrogation. Workers' Compensation at statutory limits ($100,000/$500,000/$100,000) with a waiver of subrogation.
How proposals are evaluated
| Best value considering price and other factors |
Scope of work
- Pre-employment and annual physical examinations for firefighters and safety employees
- Fit-for-duty, Urban Search and Rescue, and hazardous materials examinations
- Drug and alcohol testing
- Chest x-ray and Electrocardiogram (EKG)
- Musculoskeletal, tuberculosis, disease, metabolic, lipid, and heavy metals testing
- DOT Physical testing
- Occupational health consultation and advice at no additional cost
- Maintenance and management of secure medical health records
Minimum qualifications
- Regularly and continuously engaged in providing pre-employment and annual physical examinations
- Medical employees and staff professionally trained with valid licenses to practice in Colorado
- Possess all permits, licenses, and professional credentials necessary to perform specified services
- Expertise in Occupational Health and NFPA guidelines (including NFPA 1580)
- Maintain at least one examination center within 20 miles of Arvada Fire Headquarters
- Use staff certified in the interpretation and diagnosis of special procedures and tests
Documents to include with the bid
- Cover Letter (no more than 2 pages)
- Firm Overview
- Three fire department references
- Compensation/Fees schedule
- Conflicts of Interest disclosure
- Insurance Requirements documentation/Certificate of Liability Insurance
- Resumes or bios of team members
Verify important details
Document checkConfirm submission instructions and amendments with the issuing agency before responding.
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