Comprehensive Recreation Management System

The agency seeks a vendor to provide and implement a comprehensive recreation management software system hosted on U.S.-based servers or cloud infrastructure. The platform must consolidate membership management, program registration, facility scheduling, point-of-sale transactions, youth programming, intramural sports, sport clubs, personal training, staff scheduling, operational management, reporting, and administrative functions into a single system. The solution must integrate with mandatory campus systems, including CougarCard/ID technologies, TouchNet or FreedomPay, Workday, and Single Sign-On via Okta. Additional technical requirements include data encryption, data retention and deletion controls, breach notification procedures, open-source and artificial intelligence disclosures, and mandatory sandbox environment access. The buyer restricts eligibility to onshore U.S. organizations and requires onsite work performance. The contract period spans three years. Bidders must submit all questions by September 8, 2026. The buyer seeks proposals to establish the project budget.