Website Refresh and Modernization Service Using CMS

CaliforniaCalifornia, USADue Monday, October 12, 2026

Client: California
RFP Number: WD-16186
Posted: —
Category: Web Design and Development
Budget: Looking for Proposals
NAICS: —
Set-aside: —
Contact: —

Description

AI Generated

The buyer requires a vendor to provide website refresh, modernization, design, development, and maintenance services using a content management system. The requested scope includes conducting a UX/UI audit, configuring the CMS, developing templates, and modernizing visual design. The vendor must support mobile-responsive layouts, improve search functionality, enhance navigation, and integrate district systems while preserving existing content. Additional duties include managing hosting, security, and maintenance requirements to improve performance, accessibility, and overall user experience. Only USA organizations operating onshore qualify for this project, and the buyer specifies offsite work performance. Bidders may submit proposals digitally by email or online. The buyer seeks proposal-based budget estimates for a three-year contract period. Interested parties must submit all questions by September 14, 2026.

Key solicitation details

AI-extracted from 20260831163111205 RFP No. 2026-1009 - District Website Refresh and Modernization.pdf. Confirm against the original documents before bidding.

Mesa Water District is seeking a qualified vendor to enhance and modernize its public-facing website and underlying Content Management System (CMS) to improve usability, accessibility, navigation, content management, performance, and overall user experience. The effort is a targeted refresh rather than a full website redesign. Bidding is open to qualified onshore USA organizations.

Issued by: MESA WATER DISTRICT
RFP Release Date: August 31, 2026
Deadline for Questions: September 14, 2026, at 2:00 pm (PST)
District responses to Questions: September 23, 2026
Proposals Due: October 12, 2026, at 2:00 pm (PST)
How to submit: Electronic via PlanetBids portal
Submission details: Submit online at https://pbsystem.planetbids.com/portal/63291/portal-home. Fee proposal (Exhibit A) must be uploaded as a separate file. PDF format, 8-1/2" x 11" paper layout, 11 pt font minimum, maximum 50 pages (excluding resumes).
Contract term: Initial term of three (3) years, with option to renew for up to two (2) additional one-year terms.
Place of performance: Offsite
Insurance and bonding: Certificate of Insurance showing minimum required coverage must be included with the proposal.

How proposals are evaluated

Vendor qualifications and experience
Website refresh experience for government agencies
Pricing transparency and competitiveness

Scope of work

UX/UI audit evaluating navigation structure, task efficiency, and CMS feasibility
Content audit and recommendations based on analytics and organizational priorities
ADA/WCAG 2.2 AA accessibility compliance and testing
CMS configuration and template development
Integration with District systems
Search functionality improvements
Hosting, security, and maintenance
Staff training and documentation

Minimum qualifications

Onshore (USA Organization Only)
Demonstrated commitment to client service, responsive communication, and meeting deadlines
Demonstrated competence in website refresh, development, and CMS implementation for government websites
Documented experience delivering WCAG 2.2 AA-compliant websites, including PDF remediation
Proven ability to integrate websites with customer portals, GIS/maps, forms, email tools, and social media
Experience providing hosting, maintenance, security updates, and performance monitoring
At least five (5) references from California public agencies or similar clients for comparable work within past five years

Documents to include with the bid

Signed Transmittal Letter by authorized representative
Technical Proposal (max 50 pages excluding resumes)
Exhibit A - Proposer's Fee Schedule (submitted separately)
Exhibit B - Agreement Acceptance Form
Resumes of proposed staff and subcontracting staff
Certificate of Insurance showing minimum required coverage
Five (5) project descriptions and references

Verify important details

Document check

Confirm submission instructions and amendments with the issuing agency before responding.

2 available filesDocuments checked Sep 2, 2026