Human Capital Management (HCM) System Solution and Implementation Services

KentuckyKentucky, USADue Thursday, October 15, 2026

Client: Kentucky
RFP Number: SW-118931
Posted: —
Category: Software, System and Application
Budget: Looking for Proposals
NAICS: —
Set-aside: —
Contact: —

Description

AI Generated

The buyer requires a vendor to provide, implement, and support a comprehensive, secure, scalable, cloud-based Human Capital Management (HCM) system to replace its existing workforce management systems. The requested scope includes core human resources, payroll, employee time and attendance, benefits administration, recruiting, applicant tracking, performance and compensation management, leave and compliance administration, a learning management system, reporting, data migration, integrations, training, and ongoing support. The configurable solution must protect confidential information, support the complete employee lifecycle, and accommodate future growth without significant custom software development. Performance of the work will occur onsite or offsite. Eligibility requires vendors to be onshore USA organizations only. The buyer seeks proposal submissions for the budget and offers a five-year contract period. Key dates include a pre-proposal conference on September 10, 2026, and a deadline for all questions on September 15, 2026.

Key solicitation details

AI-extracted from 1-RFP 20262046 Human Capital Management (HCM) System Solution and Implementation Services.pdf. Confirm against the original documents before bidding.

The Transit Authority of River City is soliciting proposals from qualified firms to provide a comprehensive, cloud-based Human Capital Management system solution. The contract covers software licensing, implementation, system configuration, data migration, integrations, training, and ongoing support. Eligibility requires onshore USA organizations.

Issued by: Transit Authority of River City
Solicitation Notice Release: August 31, 2026 12:00 PM
Non-Mandatory Pre-Proposal Meeting: September 10th, 2026 1:00 PM
Questions For Clarification: September 15th, 2026 5:00 PM
Proposal Submission: October 15th, 2026 12:00 PM
Professional Interview/Presentation at TARC Union Station (if needed): 11/09–11/13/2026 TBD
How to submit: Electronic via the TARC Bonfire Procurement Portal
Submission details: Submit completely through https://tarc.bonfirehub.com/portal/?tab=openOpportunities. If system outage occurs, submit on a USB flash drive in a sealed package.
Contract term: Initial term of five (5) years, with options to exercise five (5) renewal options of one (1) year each
Place of performance: 1000 West Broadway, Louisville, KY 40203 or onsite/offsite as required
Insurance and bonding: General Liability ($1M), Professional Liability/Errors & Omissions ($1M per claim/aggregate), Cyber Liability & Privacy ($5M), Automobile Liability ($1M combined single limit), Workers Compensation (statutory limits) with Employer's Liability ($100k), and Umbrella/Excess Liability based on contract value.
Funding: Federal Transit Administration (FTA), USDOT, 49 CFR Part 26, 49 CFR Part 29

How proposals are evaluated

Qualifications and experience
Proposed solution
Technical and functional capabilities
Implementation approach
Project team
Ongoing services and support
Overall value

Scope of work

Core Human Resources and organizational management
Payroll services and administration
Employee time and attendance tracking
Benefits, leave, and absence administration
Recruiting, applicant tracking, and onboarding
Performance and compensation management
Learning management system
Data migration, system integrations, and ongoing support

Minimum qualifications

Must be an onshore USA organization
Must be registered on TARC's Bonfire Procurement Portal to download documents and receive addenda
Must comply with 49 CFR Part 26 DBE requirements and assurances

Documents to include with the bid

Requirements Matrix (Exhibit B)
Cost Form (Exhibit A)
Affidavit of Non-Collusion
Insurance Certificates and Amendatory Endorsements
Federal Transit Administration (FTA) required forms and certifications
Small Business Participation Form

Verify important details

Document check

Confirm submission instructions and amendments with the issuing agency before responding.

13 available filesDocuments checked Sep 2, 2026