Pavement Condition Assessment Survey Service
- Client
- City of Edmond
- RFP Number
- DRA-11465
- Posted
- —
- Category
- Data Research and Analytics
- Budget
- Looking for proposals
- NAICS
- —
- Set-aside
- —
- Contact
- —
Description
AI GeneratedThe City of Edmond, Oklahoma seeks proposals from qualified USA-based organizations to provide a comprehensive pavement condition assessment survey for a portion of its 1,109.69 lane miles of streets. The requested scope requires pavement testing—including deflection testing, falling weight deflectometer, ground penetrating radar, core sampling, and infrared thermography—along with surface type identification and data collection to integrate with Cityworks and GIS for the local Pavement Management Program. Eligibility is limited to onshore USA vendors. Bidders must submit proposals electronically through the City of Edmond online bidding system by October 15, 2026, at 2:00 PM CST, and send vendor questions to Sheila Briesch by September 11, 2026, at 5:00 PM CST. Submissions must follow prescribed formatting requirements, including a detailed staffing plan, assessment plan, technical controls, and a detailed cost breakdown submitted as an Excel worksheet. The buyer anticipates an initial services contract that is renewable annually upon mutual agreement. The city will evaluate proposals based on the firm's ability to best meet its requirements and needs, using price as a priority factor rather than the sole determination factor.
Key solicitation details
AI-extracted from City of Edmond - Pavement Assessment RFP (002).pdf. Confirm against the original documents before bidding.
The City of Edmond is seeking proposals from qualified vendors to provide a comprehensive Pavement Condition Assessment Survey for a section of the City's 1,109.69 lane miles of arterial/collector streets and local streets. The collected pavement assessment data will be used in conjunction with Cityworks and GIS for the City's Pavement Management Program. Qualified vendors must submit their proposals electronically via the City's online bidding system.
- Issued by
- City of Edmond
- RFP Issue Date
- August 31, 2026, 5:00:00 PM CST
- Vendor Questions due
- September 11, 2026, 5:00:00 PM CST
- Response to inquiries issued
- 09/18/2026
- RFP Close Date / Proposal(s) due
- October 15, 2026, 2:00:00 PM CST
- Presentations
- 11/13/2026
- Primary proposer selected
- 11/25/2026
- Anticipated Council Approval
- 01/11/2027
- How to submit
- Electronic via the COE's online bidding system
- Submission details
- Submitted online at https://edmondok.ionwave.net/Login.aspx. Facsimile or hard copy proposals will not be accepted.
- Contract term
- Renewable annually upon mutual agreement
- Place of performance
- City of Edmond, Oklahoma
- Insurance and bonding
- Workers’ Compensation to comply with Oklahoma law and Employer's liability minimum $100,000. Comprehensive General/Public Liability and Property Damage minimum $1,000,000 per person, $2,000,000 property damage, and $5,000,000 aggregate. Cyber Liability Insurance minimum $5,000,000 aggregate.
How proposals are evaluated
| Price | |
| Implementation plan | |
| Proposer profile | |
| Bidder’s qualifications and responsiveness to RFP | |
| References |
Scope of work
- Deflection testing using tools like Falling Weight Deflectometer or Benkelman Beam
- Pavement Condition Index (PCI) assessment
- Ride quality measurement
- Falling Weight Deflectometer (FWD) testing
- Ground Penetrating Radar (GPR) survey
- Laser Crack Measurement System (LCMS) survey
- Core sampling laboratory testing
- Infrared thermography
Minimum qualifications
- Procure all necessary permits and official licenses for the work
- Onshore (USA Organization Only)
Documents to include with the bid
- Cover letter signed by an authorized person
- Executive Summary
- Proposer profile including financial strength information
- At least three comparable customer references
- Detailed description of pavement testing and data collection methodologies
- Comprehensive Excel-based pavement prioritization assessment tool
- Technical and data security documentation, including disaster recovery and business continuity plans
- Staffing Plan with short resumes for project lead and key personnel
- Pricing Worksheet as an Excel file attachment
Verify important details
Document checkConfirm submission instructions and amendments with the issuing agency before responding.
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