Printing and Design Services for 2027 Summer Activities and Facilities Brochure
- Client
- Town of Ramapo
- Solicitation No.
- —
- Posted
- —
- Category
- Document Printing and Mailing, Books, Maps, Ballot Papers, or Other Publications
- Budget
- Looking for Proposal
- NAICS
- —
- Set-aside
- —
- Contact
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Description
AI GeneratedThe government authority located in Rockland, NY requires a vendor to provide brochure printing services for approximately 58,000 copies on an as-needed basis. The buyer limits eligibility strictly to onshore USA vendors and requires onsite performance of the work. The buyer seeks proposal submissions for the budget and allows vendors to submit their responses digitally via email or online. The contract period spans one year, and vendors must submit all questions no later than November 12, 2026.
Key solicitation details
AI-extracted from BROCHURES 2026.docx. Confirm against the original documents before bidding.
The Town of Ramapo is seeking proposals for the printing of the Year 2027 Summer Activities and Facilities Brochure, consisting of 35,000 facility books and 23,000 camp mailer cards. Bidding is open to all qualified parties, including minority and women-operated business enterprises.
- Issued by
- Town of Ramapo
- Questions due
- at least five (5) days prior to the date fixed for the opening of proposals
- Proposals due
- NOVEMBER 12TH,2026 at 11:00 A.M.
- Copy/changes provided by Town
- no later than December 11, 2026
- Printing begins
- Jamuary 4th, 2027
- Delivery of Camp Mailer
- no later than January 15th, 2027
- Delivery of Facility Brochures
- no later than February 12th 2027
- How to submit
- Sealed hard copy
- Submission details
- Submitted on prescribed forms in a sealed envelope to Town Clerk, Town of Ramapo, 237 Route 59, Suffern, NY 10901, marked BID FOR PRINTING OF YEAR 2027 SUMMER ACTIVITIES AND FACILITIES BROCHURE.
- Contract term
- One year from date of acceptance, with an option to extend for one (1) year upon mutual agreement.
- Place of performance
- Onsite work in Town of Ramapo, NY; deliveries to Monsey, NY and Pomona, NY.
How proposals are evaluated
| Lowest responsible and responsive bidder |
Scope of work
- New overall design, graphics, and photos
- Design, layout, typesetting, folding, stapling, and delivery
- Printing of 35,000 Facility Books (8 1/2 x 11 with 2-page insert)
- Printing of 23,000 Camp Mailer Cards (6 1/2 x 11 1/2 x 1/4 inch thick)
- Graphic designer working directly with Town representatives
- Provision of a minimum of four proofs prior to final blueprint
- Delivery of final booklet saved on disc to the Town
- Split delivery to Mailways mail house and Town Recreation Office
Minimum qualifications
- Adequate experience, finances, equipment, and personnel
- Certificate of authorization to do business in NY State and Rockland County (for foreign corporations)
Documents to include with the bid
- Completed Bidder's Proposal form
- All Contract Documents annexed to the bid form
- One copy of each issued addendum
- Similar pieces of copy submitted as quality references
- Sworn statement as to ability to deliver (experience, technical ability, organization)
- Certificate of authority to do business in NY and Rockland County (if foreign corporation)
Verify important details
Document checkConfirm submission instructions and amendments with the issuing agency before responding.
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