Software Licensing, Maintenance Support and Consumable Parts Supplies

The buyer requires software licensing, maintenance support, and consumable parts supplies. The requested scope includes providing an automatic feeder for ballot envelopes, duplex imaging of each ballot, digitally time and date stamping each ballot envelope, inline printing, and storing full images of ballot envelopes. The selected vendor must also read barcodes and metadata, handle programming changes such as election set-up and adding additional sorts, provide on-call service during regular business hours, and dispatch a technician to perform preventive maintenance inspections and remedial maintenance calls. To qualify, bidders must be an onshore, USA-only organization. The buyer specifies that the vendor will perform the work offsite. Regarding budget, the buyer is looking for proposals. Bidders must submit all questions no later than October 16, 2026.