About this opportunity
AI summaryThe buyer seeks an automated accounts payable invoice processing system driven by AI-based extraction, automated matching and approval routing, and real-time Oracle integration. The buyer requires a vendor to automate invoice receipt and data extraction, streamline two-way and three-way matching, enable electronic workflow approvals, and centralize invoice documentation. Through this system, the buyer aims to reduce manual data entry, improve invoice processing speed and accuracy, reduce processing delays, enhance visibility into payment statuses, strengthen audit controls, and improve vendor payment timeliness. The buyer limits eligibility to onshore USA organizations only and requires the vendor to perform all work offsite at the vendor's office premises. A non-mandatory pre-proposal conference occurred on September 1, 2026, and all questions were due on September 8, 2026. The buyer seeks proposals to establish the project budget, as no specific budget amount is stated.
Buyer and opportunity details
- Client
- Los Angeles County Sanitation Districts
- Solicitation No.
- 04252
Scope of work
- AI-powered invoice capture and extraction
- Automated matching and approval routing
- Real-time integration with Oracle Enterprise Business Suite (EBS)
- Workflow automation
- System implementation services
- Go-live support and training delivery
- Annual subscription and support services
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Proposal Format Section 1 – Introductory Letter and Firm Information and Section 2 – Proposed System & Experience | 35 points |
| Proposal Format Section 3 – Implementation Approach | 20 points |
| Proposal Format Section 4 – Support and Maintenance | 15 points |
| Proposal Format Section 5 – References | 5 points |
| Cost Proposal | 25 points |
Minimum qualifications
- Demonstrated expertise in AI-powered invoice capture, workflow automation, and Oracle EBS integration
- Hold or have license to all applicable patents
- Skilled and regularly engaged in the type of work required
Documents to include with your response
- Attachment A – System Capability Matrix Form
- Cost Proposal Form
- Non-Collusion Declaration Form
- References List Form
- Contractor's Certificate Regarding Workers' Compensation
- List of Proposed Subcontractors
- Introductory Letter and Technical Proposal
Key dates
- Non-mandatory pre-proposal conference via Zoom
- Tuesday, September 1, 2026 9:00 a.m. PDT
- Last day for questions
- Tuesday, September 8, 2026 3:00 p.m. PDT online
- Proposals due
- Wednesday, September 30, 2026 at 11:00 a.m. PDT online
How to submit
- Method
- Electronic via QuestCDN
- Instructions
- Upload technical proposal (not to exceed 40 pages for narrative sections 1-4) and cost proposal as separate files to QuestCDN.
Contract details
- Term
- Issued around December 2026, firm initial price period with potential multi-year extensions
- Insurance and bonding
- General Liability, Auto Liability, Umbrella, and Workers' Compensation with Additional Insured and Waiver of Subrogation endorsements delivered within 7 calendar days after award.