On-Site Digital Conversion Service

The agency requires a USA organization to provide an on-site digital conversion service to digitize an estimated 520,000 documents. The vendor must prepare documents by removing them from boxes, file folders, and binding materials, taping torn pages, and properly orienting pages. The vendor does not need to reassemble scanned documents, but must bundle them to maintain each discrete file. The vendor must scan documents at a minimum of 300 DPI using auto color detection, full-text OCR, and a multi-page PDF file type. Additionally, the vendor must create file names in the specified format using index fields from separator sheets and document boxes, seeking clarification when necessary. The agency is looking for proposals to establish the budget. Bidders must submit all questions by September 14, 2026, and attend a pre-bid meeting on September 25, 2026.