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Human Resources and Employee Benefits Consultant Service

Duluth, MinnesotaMinnesota, USADue Thursday, October 15, 2026
Client
Duluth, Minnesota
RFP Number
EXTRA-77217
Posted
9/30/2026
Category
Professional, Consulting, Administrative or Management Support Services
Budget
Looking for Proposals
NAICS
—
Set-aside
—
Contact
—

Description

AI Generated

The City of Duluth seeks a human resources and employee benefits consultant on behalf of the Joint Powers Enterprise. The selected bidder will serve as a strategic partner providing account management, core services, health and benefits strategy support, wellness strategy support, plan management, and implementation services. Scope details include competitive marketing and plan placement, cost projections, claims reporting, actuarial support for self-funded plans, and updates on legislative changes. Only onshore USA organizations are eligible to bid. Bidders must email questions to [email protected] by October 7, 2026, following an optional pre-proposal conference on October 1, 2026. Hard copies containing one paper technical submittal and one separately sealed paper cost submittal are due to the Purchasing Division by 3:00 PM Central Time on October 15, 2026. The buyer evaluates proposals using a 100-point scale based 30% on prior experience with similar work and 20% on cost. Award amounts depend on the time and materials submitted, requiring an itemized fee schedule and a total not-to-exceed annual cost. The contract term extends through December 31, 2029.

Key solicitation details

AI-extracted from 26-aa25-rfp-for-employee-benefits-consultant.pdf. Confirm against the original documents before bidding.

The City of Duluth is seeking an Employee Benefits Consultant to act as a strategic partner in the procurement and administration of employee benefits programs. The consultant will serve the Joint Powers Enterprise, which includes the City of Duluth, Duluth Entertainment and Convention Center, Duluth Airport Authority, and Housing and Redevelopment Authority of Duluth. Bidders must be organized under Minnesota law or hold a Certificate of Authority to do business in Minnesota…

Issued by
City of Duluth, on behalf of the Joint Powers Enterprise (JPE)
Issued
Thursday, September 24, 2026
Pre-proposal Conference
10/1/2026 at 10:00 AM central time
Deadline to submit Questions via email
10/7/2026 12:00 NOON central time
Answers to questions posted to City website no later than
10/8/2026
Proposals due
Thursday, October 15, 2026, 3:00 pm Central Time
Interviews tentatively scheduled the week of
10/26/2026
How to submit
Sealed hard copy
Submission details
Submit one (1) paper copy of Technical Submittal and one (1) paper copy of Cost Submittal in a sealed package to City of Duluth, Attn: Purchasing Division, City Hall Room 120, 411 West 1st Street, Duluth, MN 55802. Cost Submittal must be in its own separate sealed envelope within the package.
Contract term
Anticipated to begin January 1, 2027, and end by December 31, 2029.
Estimated value
Lump sum, not-to-exceed agreement based on time and materials.
Place of performance
Duluth, MN / Offsite

How proposals are evaluated

Qualifications of the Bidder and Personnel25%
Prior experience with similar work30%
Work Plan25%
Cost20%

Scope of work

  • Account management, client services, and presenting at JPE board meetings
  • Strategic planning and development of cost projections
  • Competitive marketing, evaluation, and placement of health and welfare plans
  • Annual renewal analysis and support for rate setting
  • Benchmarking, data analysis, and claims reporting
  • Health, dental, and wellness strategy support
  • Preparation of requests for proposals for benefit plans and provider selection
  • Carrier/supplier contract negotiations and plan implementation services

Minimum qualifications

  • Must be organized under Minnesota law or hold a Certificate of Authority from the Minnesota Secretary of State to do business in Minnesota (M.S. 303.03)
  • Must not be currently under suspension or debarment by the State of Minnesota, any other state, or the federal government
  • Experience working with self-insured health and dental plans within a governmental and union environment

Documents to include with the bid

  • Technical Submittal
  • Cost Submittal (in a separate sealed envelope)
  • Appendix A – Proposal Cover Sheet signed by an authorized official
  • Cover letter providing company history
  • Comprehensive services offered (limit 10 pages)
  • Three references
  • Work plan detailing approach to the Scope of Work
  • Itemized fee schedule and milestone payment plan

Source and verification

Original source

Craxy AI summarizes this opportunity from the original listing and available solicitation documents. Confirm submission instructions and amendments with the issuing source before responding.

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