Freedom 250 Reception and Fireworks Event
- Client
- Department of State
- RFP Number
- MRB-57694
- Posted
- 10/2/2026
- Category
- Marketing and Branding
- Budget
- Looking for Proposals
- NAICS
- 561920
- Set-aside
- No Set aside used
- Contact
- Matthew J. Hafner
- [email protected]
Description
AI GeneratedThe U.S. Consulate General in Sapporo, Japan, requires a vendor to provide comprehensive event management services for a Freedom 250 commemorative event on February 5, 2027. The scope covers venue, hospitality, entertainment, a 20-minute fireworks display starting at 8:00 p.m. following a two-hour reception, permitting, transportation, parking, photography/videography, technical, safety, and on-site coordination. Performance will take place at Nouvelle Pousse Okurayama in Sapporo, Japan, during the Sapporo Snow Festival period, requiring the contractor to coordinate with local police, government entities, and venue authorities for crowd-management and operational needs. All responsible sources may submit a quotation for this firm-fixed-price contract, though the listing limits eligibility to USA organizations. U.S. contractors must complete registration in the System for Award Management (SAM) prior to submitting a quote, while overseas contractors are recommended to register prior to award. Vendors can submit proposals digitally via email or online, ensuring individual emails do not exceed 15MB. The government may award the contract based on initial offers without discussion, and quotes will be considered once the U.S. Consulate General launches the solicitation on SAM.gov.
Key solicitation details
AI-extracted from Post Proposed Pre-Soliciation Notice - 2027 Sappporo Snow Sculpture.docx. Confirm against the original documents before bidding.
The U.S. Consulate General in Sapporo, Japan requires event management and fireworks display services for a Freedom 250 commemorative event on February 5, 2027. The event includes a two-hour reception followed by a 20-minute fireworks display. All responsible sources may submit a quotation.
- Issued by
- U.S. Consulate General in Sapporo, Japan
- How to submit
- Electronic via Email or Online
- Submission details
- Submit quotation prior to the specified response date and time. Submissions must not exceed 15MB per email.
- Place of performance
- Nouvelle Pousse Okurayama, Sapporo Olympic Museum Annex 2F, 1274 Miyanomori, Chuo-ku, Sapporo Japan 064-0958
- Funding
- FAR provision 52.204-7, 52.229-12 Tax on Certain Foreign Procurements (FEB 2021)
Scope of work
- Event management and on-site coordination services
- Venue and hospitality management at Nouvelle Pousse at Okurayama
- Entertainment services
- 20-minute professional fireworks display starting at 8:00 p.m.
- Permitting and coordination with Sapporo City, Hokkaido Prefecture, local police, and relevant authorities
- Transportation and parking coordination
- Photography and videography services
- Technical, safety, traffic, access, crowd-management, and environmental operations
Minimum qualifications
- All U.S. Contractors must be registered in the SAM database prior to submitting a quotation
- Overseas Contractors are recommended to register in the SAM database prior to contract award
Official SAM.gov notice
- Solicitation number
- 19JA7027Q0002
- Agency
- Department of State
- Buying office
- American Consulate Sappo
- Notice type
- Presolicitation
- Responses due
- Nov 19, 2026, 10:00 PM ET
- Posted on SAM.gov
- Oct 1, 2026
- NAICS
- 561920 · Convention and Trade Show Organizers
- Product/service code
- R708
- Set-aside
- No Set aside used
- Place of performance
- Sapporo, JP-01, 064-0958, JPN
- Contracting contact
- Matthew J. Hafner
[email protected]
81116411829 - Additional contact
- Toshiya Ikeda
[email protected]
81116411854
Read the official notice description
Please note this solicitation is not ready to be issued as of this date. The U.S. Consulate General in Sapporo, Japan, will launch the solicitation on the SAM.gov website when it is available.
This is a firm-fixed-price contract for the Contractor to provide comprehensive event management, venue, hospitality, entertainment, fireworks, permitting, transportation, parking, photography/videography, technical, safety, and on-site coordination services for a Freedom 250 commemorative event on February 5, 2027 . The event will consist of a two-hour reception at Nouvelle Pousse at Okurayama followed immediately by a 20-minute professional fireworks display beginning at 8:00 p.m. The contractor shall coordinate all elements necessary to deliver a safe, professional, and well-integrated event, including coordination with Nouvelle Pousse, Sapporo City, Hokkaido Prefecture, local police and other relevant authorities. The event occurs during the Sapporo Snow Festival period; therefore, the contractor shall account for any additional permitting, traffic, access, crowd-management, venue, environmental, or operational requirements associated with the festival.
All responsible sources may submit a quotation, which will be considered.
The Government may award the contract based on the initial offers without discussion. The resultant contract will be a firm-fixed-price contract.
All U.S. Contractors must be registered in the System for Award Management (SAM) database https://www.sam.gov prior to submitting a quotation, in accordance with FAR provision 52.204-7. Therefore, prospective quoters must complete registration before submitting their quotations.
Overseas Contractors are recommended to register in the System for Award Management (SAM) database https://www.sam.gov prior to contract award.
This opportunity is subject to 52.229-12 - Tax on Certain Foreign Procurements (FEB 2021)
Electronic Submission/Responses: This opportunity allows for electronic responses. Please submit your quotation prior to the specified response date and time. Please ensure that your submission does not exceed 15MB. If your submission exceeds this limit, you may need to send multiple emails.
Source: SAM.gov contract opportunities data (U.S. federal public data).
Incumbent
No incumbent history found for this requirement. The notice does not cite a current contract, and no earlier award from this buying office matches it.
Market context
Awards in the same category (Convention and Trade Show Organizers). This is not this requirement's award history.
Recent similar awards: Department of State, NAICS 561920
| Vendor and award | Value | Ends |
|---|---|---|
| PITCHBOOK DATA INC19AQMM26P1168 · ---------- COMMENTS: IT REQUEST STATUS: FALSE | $757.0K | Sep 20, 2027 |
| SEMI19AQMM26P1140 · SEMI 2026 RENEWAL | $164.9K | Sep 7, 2027 |
| EVENT STRATEGIES INC19AQMM26C0805 · EVENT SUPPORT | $2.0M | Jan 31, 2027 |
| EVENT STRATEGIES INC19AQMM26C0624 · EVENT PRODUCTION | $4.4M | Jan 31, 2027 |
| EVENT STRATEGIES INC19AQMM26C0578 · EVENT PLANNING | $15.0M | Jan 31, 2027 |
Top vendors in this category: Department of State, NAICS 561920, since Oct 1, 2024
126 contract awards in this NAICS over the period.
- 1. EVENT STRATEGIES INC$25.3M
- 2. PITCHBOOK DATA INC$757.0K
- 3. TRIVANDI USA LIMITED$350.0K
- 4. SEMI$330.4K
- 5. SHANGHAI HUOGUAN CULTURE COMMUNICATION CO., LTD$328.0K
Source: USAspending.gov federal award data (U.S. federal public data). A contract is called the incumbent only when the notice or its documents cite it by number.
Source and verification
Original sourceCraxy AI summarizes this opportunity from the original listing and available solicitation documents. Confirm submission instructions and amendments with the issuing source before responding.
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