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Community Production Partner Service

North CarolinaNorth Carolina, USADue Friday, October 30, 2026
Client
North Carolina
RFP Number
MRB-57692
Posted
10/2/2026
Category
Marketing and Branding
Budget
Looking for Proposals
NAICS
—
Set-aside
—
Contact
—

Description

AI Generated

The City of Asheville seeks a qualified vendor to serve as the primary lead entity for the 2027 Juneteenth Celebration. The selected partner will manage strategic planning, operational management, sponsorship development, vendor and volunteer coordination, programming curation, fiscal administration, and post-event evaluation. Core events must be free and open to the public, and substantially all City cash funding must support activities within the Downtown Business Improvement District. The contract term is for one year, and performance of the work will be offsite. To be eligible, USA-based organizations must have nonprofit status (or a fiscal sponsor), be legally allowed to sign a business contract with the City, show proof of public funds management capability, hold required standard insurance, and follow all applicable laws. Proposals must be submitted digitally through the online application form by October 30, 2026, at 5:00 PM EDT. Applicants must upload an event portfolio, complete budget worksheets, and submit additional required attachments. An optional pre-bid meeting occurs on October 13, 2026, at 2:00 PM EDT, and questions must be emailed to Jon Fillman by October 15, 2026. Proposals will undergo a technical evaluation scored out of 100 possible points, which includes criteria for relevant experience (10 points) and the budget and financial plan (5 points).

Key solicitation details

AI-extracted from POSTED RFP 298-FY27-CREF-RFP-Juneteenth-27-2.pdf. Confirm against the original documents before bidding.

The City of Asheville is seeking a Community Production Partner for the City of Asheville Juneteenth Celebration 2027. The selected partner will lead strategic planning, operational management, and post-event evaluation for the celebration. Registered nonprofits or organizations with a registered nonprofit fiscal sponsor are eligible to apply.

Issued by
City of Asheville
RFP Issued
October 1, 2026
Pre-Proposal Meeting
October 13, 2026, 2:00 pm EDT
Questions Deadline
October 15, 2026, 5:00 pm EDT
Addenda Issued
October 19, 2026, 5:00 pm EDT
Deadline for Proposal Submittals
October 30, 2026, 5:00 pm EDT
Anticipated Contract Execution
December 31, 2026
How to submit
Electronic via online application form
Submission details
Submitted via https://fs26.formsite.com/bbenn/npuzn4ufaf/index. Submissions by email, physical mail, or fax are not accepted. Uploaded files should be PDFs, Excel, or Google Sheets.
Contract term
Initial term of one year, with two optional one-year renewals.
Place of performance
Asheville, Buncombe County, North Carolina (Substantially all City cash funding must support activities within the Downtown Business Improvement District)
Insurance and bonding
Standard general liability, professional services, and workers' compensation coverage profiles. Specific scopes and limits established by Risk Management prior to contract finalization.

How proposals are evaluated

Community Leadership & Partnerships30
Organizational Qualifications20
Community Vision & Programming20
Event Operations & Implementation15
Relevant Experience10
Budget & Financial Plan5

Scope of work

  • Ensure all core 2027 events are free and open to the public
  • Curate program itinerary, historical/educational programming, and cultural performances
  • Manage volunteer recruitment, onboarding, scheduling, and logistics for food, craft, and info vendors
  • Identify and secure corporate sponsorships and community partnerships
  • Oversee day-to-day operations, equipment procurement, site design, setup, teardown, and live troubleshooting
  • Collaborate with City departments for public safety, permitting, and facility protocols
  • Responsibly manage, track, and balance the event budget
  • Compile and submit a comprehensive post-event summary report

Minimum qualifications

  • Registered nonprofit or have a registered nonprofit fiscal sponsor at submission time
  • Legally allowed to sign a business contract with the City
  • Proven capacity to safely handle public funds
  • Hold standard insurance required by the City
  • Follow all local, state, and federal laws
  • Fiscal capacity to operate on a reimbursement basis
  • E-Verify compliance for employers and subcontractors with 25 or more employees
  • Not listed on NC State Treasurer Iran Divestment List or Companies Boycotting Israel List

Documents to include with the bid

  • Online Application Form (Sections A through F)
  • Fiscal Sponsor confirmation agreement (if applicable)
  • Event portfolio (Section E)
  • Budget worksheets (Section F)

Source and verification

Original source

Craxy AI summarizes this opportunity from the original listing and available solicitation documents. Confirm submission instructions and amendments with the issuing source before responding.

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