Fuel Oil and Diesel Delivery

This is a Sources Sought notice only. This is not a request for quotes and no contract will be awarded from this announcement. The Government will not provide any reimbursement for responses submitted in response to this Source Sought notice. Respondents will not be notified of the results of the evaluation. If a solicitation is issued it shall be announced at a later date, and all interest parties must response to that solicitation announcement separately. Responses to this notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation. The purpose of this announcement is to perform market research to gain knowledge of potential qualified sources and their size classification relative to NAICS 324110, (Petroleum Refineries) with a size standard 1500 employees. The Department of Veterans Affairs (VA), Network Contracting Office 1 (NCO 1) is seeking to identify any vendor capable of providing home heating oil, delivery, and maintenance services for Togus VA Medical Center per the Performance Work Statement below. This Sources Sought notice provides an opportunity for respondents to submit their capability and availability to provide the requirement described below. Vendors are encouraged to submit information relative to their capabilities to fulfill this requirement, in the form of a statement that addresses the specific requirement identified in this Sources Sought. Information received from this Sources Sought shall be utilized to facilitate the Contracting Officer s review of the market base, for acquisition planning, size determination, and procurement strategy. Submission Instructions: Interested parties who consider themselves qualified to perform the services are invited to submit a response to this Sources Sought Notice by 5:00 PM EST, 16 October 2026. All responses under this Sources Sought Notice must be emailed to Kenya Mitchell at [email protected] with RFQ # 36C24127Q0015 in the subject line. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions. Interested parties should complete the attached Sources Sought Worksheet. Parties may submit additional information related to their capabilities, provided it contains all the requirements contained in the Sources Sought Worksheet. Responses to this Sources Sought shall not exceed 8 pages. In addition, all submissions should be provided electronically in a Microsoft Word or Adobe PDF format. Attachment 1 Sources Sought Worksheet QUALIFICATION INFORMATION: Company / Institute Name: _______________________________________________________ Address: ______________________________________________________________________ Phone Number: ________________________________________________________________ Point of Contact: _______________________________________________________________ E-mail Address: ________________________________________________________________ Unique Entity Identifier (UEI) #: ___________________________________________________ CAGE Code: __________________________________________________________________ SAM Registered: (Y / N) Other available contract vehicles applicable to this sources sought (GSA/FSS/NASA SEWP/ETC): __________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ SOCIO-ECONOMIC STATUS: VIP Verified SDVOSB: (Y / N) VIP Verified VOSB: (Y / N) 8(a): (Y / N) HUBZone: (Y / N) Economically Disadvantaged Women-Owned Small Business: (Y / N) Women-Owned Small Business: (Y / N) Small Business: (Y / N) NOTE: Respondent claiming SDVOSB and VOSB status shall be registered, and Center for Veterans Enterprise (CVE) verified in VetBiz Registry www.vetbiz.gov. BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET RESEARCH, THIS REQUIREMENT MAY BE SET-ASIDE FOR SDVOSB, VOSB, SMALL BUSINESSES OR PROCURED THROUGH FULL AND OPEN COMPETITION. CAPABILITY STATEMENT: Provide a brief capability and interest in providing the products as listed in Attachment 2 PERFORMANCE WORK STATEMENT with enough information to determine if your company can meet the requirement. The capabilities statement for this Sources Sought is not a Request for Quotation, Request for Proposal, or Invitation for Bid, nor does it restrict the Government to an ultimate acquisition approach, but rather the Government is requesting a short statement regarding the company s ability to provide the services outlined in the PWS. Any commercial brochures or currently existing marketing material may also be submitted with the capabilities statement. This synopsis is for information and planning purposes only and is not to be construed as a commitment by the Government. The Government will not pay for information solicited. Respondents will not be notified of the results of the evaluation. ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ Attachment 2 PERFORMANCE WORK STATEMENT Fuel Oil and Diesel Delivery Togus VA Medical Center DESCRIPTION AND SPECIFICATIONS Fuel Oil Delivery Heating Oil The Vendor shall provide home heating oil, delivery, and maintenance services for Togus VA Medical Center (Togus VAMC), for FY27 (10-1-2026 to 9-31-2027) as specified below. There are 8 fill pipes all located outside that can be filled using a standard delivery truck. See SOW Attachment 01 Togus Campus Map for locations of each Quarters. Current tanks are the property of the VA, unless otherwise noted. At the time this solicitation was posted, each tank was approximately ¾ full. Vendor shall calculate heating degree days to schedule fuel deliveries but will also be available on a will-call/as-needed basis for emergencies or extremely cold periods when higher fuel consumption could affect calculated heating degree days. All requests for emergency fuel deliveries must be filled within 24 hours from the time the order is placed. Specifics of the tank sizes, and building location can be found below. This table also includes each buildings fuel consumption for Fiscal Year 2026 (Oct 1st 2025 Sept 30th 2026) Locations for each fill site is shown in Attachment 1 Campus Map-w-rough locations Campus Tank Inventory 275 Gallon Tank QTRS 15 FY26 consumption 907gal  275 Gallon Tank QTRS 16 FY26 consumption 834gal  275 Gallon Tank QTRS 17 FY26 consumption 979gal  275 Gallon Tank QTRS 18 FY26 consumption 895gal  275 Gallon Tank QTRS 19 FY26 consumption 928gal  275 Gallon Tank QTRS 20 FY26 consumption 1117gal  275 Gallon Tank QTRS 27 FY26 consumption 916gal 275 Gallon Tank QTRS 32 FY26 consumption 994gal  Average annual fuel consumption is approximately 10,300 gallons. Supplier shall also provide a certification for each shipment or delivery that includes: Name of fuel supplier Date of delivery Volume of fuel delivered in shipment per location. Either separate invoice for each tank/building or a breakdown by tank on one invoice A comprehensive Spill Prevention & Response Plan must be submitted for approval. The Plan must demonstrate effective prevention and containment of any fuel spills. Vendor must certify that their drivers have been trained on spill prevention. The plan must also include an effective means of communication during a spill containing 10 or more gallons. The plan shall include emergency contact numbers for: their own company, remediation companies and State & Federal authorities in the event of a major fuel spill containing 10 or more gallons. Diesel Delivery Generators + Fire Pump Successful bidder will also provide fuel for VAME Emergency Generators. Generators will be filled as needed; VAME POC will call for delivery during regular business hours when top off is required and will schedule in advance of tank being empty. Vendor will be available on a will-call/as-needed basis for power outages when higher fuel consumption will require filling up every 4-hours until the power outage is over. All requests for emergency fuel deliveries due to power outage must be filled within 3 hours from the time the order is placed. All other calls for fuel should be filled within 72hours of the order being placed. Generators that may need fueling and approximate locations: Local Number/Tag Location Tank information G-4 B200, Room 195 G-4 & G-8 share 2,000 gallon tank G-5 Outside near B249 G-7 Inside B238 G-8 B200, Room 195 G-4 & G-8 share 2,000 gallon tank G-9 B244, Room 100 Shared 2,000 gallon tank G-10 B244, Room 100 G-11 Outside near B210 475 gallon tank P-1 Large Portable, currently near Salt Shed P-3 Small Portable, near salt shed P-4 Small Portable near B249 P-6 Bangor Portable 35 State Hospital Dr., Bangor, ME 04401 P-7 Lewiston Portable 15 Challenger Dr., Lewiston, ME 04240 P-8 Portable Diesel delivery will also include delivery for a diesel driven fire pump in Building 200. Diesel tank is located within B200 RM 195A. Local Number/Tag Location Tank information FP-1 (Fire Pump) B200, Room 195A 275 gallon tank inside RM 195A * NOTE For NFPA compliance, tank must always remain ¾ full. Contractor shall fill talk every 2 months unless otherwise noted. Average annual fuel consumption for the generators and fire pump is approximately 6,000 gallons. Locations for each fill site is shown in Attachment 1 Campus Map-w-rough locations Period of performance for this contract will be 365 days after issuance of the notice to proceed from the contracting officer with the ability for the VA to exercise 1 additional option year. The following security/privacy regulations apply to this SOW: Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract. The Government Agency owns the rights to all data/records produced as part of this contract. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient tech…