Trane BAS HVAC Services
- Client
- Department of Veterans Affairs
- RFP Number
- —
- Posted
- 10/8/2026
- Category
- US Federal
- Budget
- —
- NAICS
- 238220
- Set-aside
- —
- Contact
- Christine Jarvis
Description
AI GeneratedThe Sheridan VA Health Care System requires general Trane HVAC and control system inspection, maintenance, upgrades, and repairs at the Sheridan VA Medical Center in Sheridan, Wyoming. The contractor must provide all tools, transportation, trained personnel, software updates, and equipment to perform preventive maintenance, corrective maintenance, and upgrades on the facility's Trane Tracer Summit Automation System and Trane Tracer System Controller. A trained and certified Trane Summit Tracer contractor and technician must perform the required services. The contractor must ensure all provided software and patches are free of malware, document patch and vulnerability management processes, and adhere to specific VA cryptographic, network connection, and encryption standards. The provided text does not state the eligible applicant types, proposal submission deadlines, submission methods, question deadlines, evaluation criteria, contract term, or budget.
Key solicitation details
AI-extracted from draft - SOW.docx. Confirm against the original documents before bidding.
The Sheridan VA Health Care System requires Trane Building Automation System (BAS) and Heating Ventilation and Air Conditioning (HVAC) preventative, corrective, and upgrade services. Work includes system maintenance, programming, software updates, repairs, and control updates to Direct Digital Control (DDC). Technicians must be trained, certified, and have a minimum of three years of experience with healthcare facilities.
- Issued by
- Sheridan VA Health Care System
- Contract term
- Base Year (Period 0003), Option Year 1 (1003), Option Year 2 (2003), Option Year 3 (3003), and Option Year 4 (4003)
- Estimated value
- $250,000 per year allocated for parts allowance
- Place of performance
- Sheridan VA Medical Center, 1898 Fort Road, Sheridan, WY 82801
Scope of work
- Preventative and corrective maintenance on TRANE systems
- Trane control system programming, maintenance, and update services for 480 annual non-overtime hours
- System software version updates for Trane Tracer Summit and SC
- Investigate and fix front end graphics deficiencies of the Summit system
- Update AHU and associated VAV controls to Direct Digital Control (DDC) across 10 defined building control groups
- Decommission and dispose of phased-out controllers, tubing, wiring, valves, actuators, sensors, and related hardware
- Provide VA access to Trane OEM equipment sales, parts sales, and controls sales
- Provide monthly itemized reports and invoicing detailing tasks performed and hours spent
Minimum qualifications
- Trained, certified Trane Summit Tracer contractor and technician
- Minimum of three (3) years experience with healthcare facilities
- Familiarity with Veterans Administration (VA) or other Federal Government facilities and procedures
- Access to Trane support, controls software, licenses, and programming languages
- Compliance with HIPAA privacy standards
- Successful completion of VA cybersecurity training and signed Organizational Rules of Behavior (TMS #10176)
Documents to include with the bid
- SCWD proposals for deficiency work requiring additional time/materials
- Proposals/quotes for recommended unscheduled work anticipated to exceed $30,000
- TRANE Technician Certifications and resumes upon award
- Copy of cybersecurity training certificates and signed Organizational Rules of Behavior
- Monthly itemized report/invoice of tasks performed and hours spent
- Self-attestation of secure software development practices or FedRAMP 3PAO assessment
- Software bill of materials (SBOM) for procured software
- Self-certification of data destruction within 30 business days of contract termination
- Documentation of patch management, vulnerability management, and cryptographic systems
Official SAM.gov notice
- Solicitation number
- 36C25927Q0008
- Agency
- Department of Veterans Affairs
- Buying office
- Network Contract Office 19 (36C259)
- Notice type
- Special Notice
- Responses due
- Oct 28, 2026, 12:00 PM ET
- Posted on SAM.gov
- Oct 7, 2026
- NAICS
- 238220 · Plumbing, Heating, and Air-Conditioning Contractors
- Product/service code
- J041
- Contracting contact
- Christine Jarvis, Contract Specialist
christine.jarvis@va.gov
303-712-5784
Read the official notice description
TRANE® Building Automation System (BAS) and Heating Ventilation and Air Conditioning (HVAC) (BAS HVAC) Preventative, Corrective and Upgrade Services
Source: SAM.gov contract opportunities data (U.S. federal public data).
Incumbent
No incumbent history found for this requirement. The notice does not cite a current contract, and no earlier award from this buying office matches it.
Market context
Awards in the same category (Plumbing, Heating, and Air-Conditioning Contractors). This is not this requirement's award history.
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Top vendors in this category: Department of Veterans Affairs, NAICS 238220, since Oct 1, 2024
1,953 contract awards in this NAICS over the period.
- 1. JETT'S SPECIALTY CONTRACTING, LLC$31.0M
- 2. VETERANS CONTRACTING, INC.$21.6M
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Source: USAspending.gov federal award data (U.S. federal public data). A contract is called the incumbent only when the notice or its documents cite it by number.
Verify important details
Document checkConfirm submission instructions and amendments with the issuing agency before responding.
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