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Online Assessment and Instruction Solution

West VirginiaWest Virginia, USADue Friday, October 23, 2026
Client
West Virginia
RFP Number
SW-120564
Posted
10/9/2026
Category
Software, System and Application
Budget
Looking for Proposal
NAICS
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Set-aside
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Contact
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Description

AI Generated

The Harrison County Board of Education is seeking competitive proposals for a research-based, standards-based online assessment and instruction solution for grades K–8 in reading and mathematics. The solution must provide adaptive assessments, fixed-form standards mastery assessments, early literacy and dyslexia screeners, actionable reporting data, and differentiated instructional pathways. The platform must be FERPA and COPPA compliant, support Spanish and English formats, and allow teachers to adjust lesson placements. Work will be performed offsite. Only onshore USA organizations are eligible to bid. The contract term is one year, with options to renew for two additional years if mutually agreed upon in writing. All questions must be submitted no later than October 15, 2026. Proposals can be submitted digitally via email or online, and must include a cover letter, table of contents, scope of work, corporate capabilities, implementation plan, cost proposal, supporting appendices, and required agency affidavits and registration forms.

Key solicitation details

AI-extracted from RFP.FP1.10.2029 - Standards Based Online Assessment and Instruction.docx. Confirm against the original documents before bidding.

The buyer is soliciting proposals for a research-based standards-based online assessment and instruction solution for reading and mathematics in grades K-8. Implementation will serve 11 sites in the District. Qualified companies authorized to do business in West Virginia are eligible to bid.

Issued by
Harrison County Board of Education
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Weeks of October 12 and October 19, 2026
Last Day to Address Questions
October 15, 2026
Request for Proposal Due
October 23, 2026 @ 1:00 pm
Bid Opening
October 27,2026 @ 10:00am
How to submit
Electronic via Email or hard copy by mail
Submission details
Submit to Melinda Stewart, Purchasing Director at [email protected] or 445 West Main Street, Clarksburg, WV 26301. Physical submission requires one hard copy and one USB.
Contract term
1-year contract with the option to renew 2 additional years
Place of performance
Harrison County Board of Education / Offsite (11 sites in the District)
Funding
WVDE Policy 8200

How proposals are evaluated

Cover Letter5 pts
Scope of Work25 pts
Corporate Capabilities5 pts
Implementation Plan25 pts
Cost Proposal30 pts.
Agency-Required Forms5 pts.
Supporting Collateral/Appendices5 pts

Scope of work

  • One computer-adaptive assessment in reading (English and Spanish) and mathematics (English and Spanish)
  • Online fixed-form assessments of standards mastery for grades K-8 reading and mathematics
  • One-on-one administered measures of reading foundational skills for benchmarking and progress monitoring
  • Universal screening tools for literacy, mathematics, early literacy, and dyslexia risk factors
  • Comprehensive reporting suite with student, class, and parent reports
  • Automated adaptive online instruction tied to assessment data with game-based math fluency practice
  • Optional digital library of teacher-led lesson plans and physical textbooks for grades K-8
  • Implementation support, live professional development, and unlimited customer service

Minimum qualifications

  • Registered vendor authorized to conduct business in West Virginia or qualify for exemption
  • Solution must meet FERPA and COPPA compliance
  • Adaptive assessment must meet ESSA Level 2 and Level 3 evidence standards

Documents to include with the bid

  • Tab A. Cover Letter
  • Tab B. Table of Contents
  • Tab C. Scope of Work (Completed Requirements table and point-by-point response)
  • Tab D. Corporate Capabilities
  • Tab E. Implementation Plan
  • Tab F. Cost Proposal
  • W-9
  • WV-96 or WV-96 Addendum for Software
  • Purchasing Affidavit and No Debt Affidavit
  • Affidavit of Non-Collusion and Vendor Registration Memorandum

Verify important details

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