Web-based Data Management System, Water Management Program and Chemical Testing Solution
- Client
- Department of Veterans Affairs
- RFP Number
- SW-120572
- Posted
- 10/9/2026
- Category
- Software, System and Application
- Budget
- Looking for Proposal
- NAICS
- —
- Set-aside
- —
- Contact
- —
Description
AI GeneratedThe Department of Veterans Affairs needs a vendor to provide a comprehensive Water Management Program, water testing, and a web-based data management system for the VAMC Boston Healthcare System. The required system must record, store, and report water data, feature customized charts and views, deliver management dashboards with industry benchmarking, send automated alerts for out-of-parameter data, and perform automated data collection via continuous monitoring equipment. Performance will occur offsite, and work is subject to limitations on subcontracting rules. Eligibility is limited to certified onshore USA Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) and Veteran-Owned Small Businesses (VOSBs). Applicants must submit quotes digitally via email to Contract Specialist Pamela L. Parham at [email protected] no later than October 30, 2026, at 12:00 PM Eastern Time. All submitted quotes must include a signed limitations on subcontracting certification and a statement accepting the solicitation terms and conditions or detailing any exceptions. The deadline to submit written questions is October 16, 2026, at 12:00 PM Eastern Time.
Key solicitation details
AI-extracted from 36C24127Q0016.docx. Confirm against the original documents before bidding.
The Department of Veterans Affairs Network Contracting Office 1 is seeking a qualified contractor to establish a Water Management Program and provide Water Chemical Testing Services for three VA campuses. The contractor will also implement a web-based data management system. This opportunity is set aside 100% for Service-Disabled Veteran-Owned Small Businesses and Veteran-Owned Small Businesses.
- Issued by
- Department of Veterans Affairs
- Questions due
- 10/16/2026 at 12:00PM EST
- Proposals due
- 10-30-2026 12:00PM EASTERN TIME, NEW YORK, USA
- How to submit
- Submission details
- Submit response digitally via email to Contract Specialist Pamela L. Parham at [email protected]. No fax accepted.
- Contract term
- Estimated start April 2026 to April 2027, consisting of one 12-month base year plus four 12-month option years.
- Set-aside
- SDVOSB
- Place of performance
- Jamaica Plain VA Medical Center, West Roxbury VA Medical Center, and Brockton VA Medical Center, MA
- Funding
- Service Contract Labor Standards, FAR Part 12, VAAR
How proposals are evaluated
| Technical or Quality | |
| Past Performance | |
| Veterans Involvement | |
| Price |
Scope of work
- Development and maintenance of a Water Management Program for sterile processing service water systems
- Monthly, quarterly, and as-needed water chemical testing aligned with AAMI ST-108:2023
- Provide, operate, and customize a web-based data management system for recording, storing, and reporting water data
- Facilitate quarterly meetings for the Water Management Team
- Provide training and remote support to the Water Management Team
- Perform routine preventative maintenance and flushing programs for critical and utility water systems
- Provide single-page summary reports for biological and chemical analytes
Minimum qualifications
- SDVOSB or VOSB certified in the Small Business Administration Small Business Search database
- Current EMLAP, NELAP, or equivalent state accreditation covering all required ST-108 analytes
- Primary testing lab located near Boston to minimize sample degradation
- Access to multiple laboratories for laboratory redundancy
- No conflict of interest, including no sale of treatment chemicals or devices
Documents to include with the bid
- Page 3 of Combined Synopsis/Solicitation with filled out price and total
- Cost breakdown of vendor price
- SDVOSB certification from SBA.gov
- Past performance with minimum of three references
- Documentation demonstrating Water Management Program Technical Approach, Qualifications, Experience, and Lab Capabilities
- Capability statement for Independence, Accreditation, and Laboratory Proximity and Redundancy
- Statement for On-site Personnel and Reporting Capabilities
- Filled out and signed VAAR 852.219-75
- Quality control plan
- Acceptance statement of solicitation terms and conditions
Verify important details
Document checkConfirm submission instructions and amendments with the issuing agency before responding.
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