Janitorial Services

Town of Los Altos HillsCalifornia, USADue Monday, October 26, 2026

Client: Town of Los Altos Hills
RFP Number: CLEANING-14134
Posted: 10/10/2026
Category: Cleaning, Janitorial and Custodial Services and Supplies
Budget: Looking for Proposals
NAICS: —
Set-aside: —
Contact: —

Description

AI Generated

The Town of Los Altos Hills seeks proposals from qualified US organizations to provide scheduled janitorial services across seven town properties, including Town Hall and local parks. The selected vendor must furnish all labor, materials, supplies, tools, equipment, and transportation to perform general cleaning, trash removal, surface sanitization, and floor care. Eligible bidders must attend a mandatory pre-proposal site visit at Town Hall on October 15, 2026, at 10:00 a.m. Proposers must submit an introductory statement on company letterhead, Exhibit B (Business Statement and References), Exhibit C (Compensation), proof of required licenses, and evidence of workers' compensation, commercial general, and automobile liability insurance. All questions must be submitted by October 21, 2026. Proposals are due digitally via email or online by October 26, 2026, at 1:00 p.m. PDT. The initial contract term is three years starting January 1, 2027, with an option to extend for two additional years. Proposers must submit custom pricing proposals in Exhibit C, as a set budget is not provided.

Key solicitation details

AI-extracted from Janitorial Services.pdf. Confirm against the original documents before bidding.

The Town of Los Altos Hills is soliciting proposals from qualified vendors to provide scheduled janitorial services at seven Town properties. The initial contract term is three years, with an option to extend for two additional years. Attendance at a mandatory pre-proposal meeting and site visit is required to submit a proposal.

Issued by: Town of Los Altos Hills
RFP Issue Date: October 9, 2026
Mandatory Pre-Proposal Meeting / Job Walk: Thursday, October 15, 2026, at 10:00 a.m.
Deadline to Submit Questions: 10/21/2026
Response to Questions: 10/23/2026
Proposals Due: October 26, 2026, at 1:00PM PDT
Contract Start Date: January 1, 2027
How to submit: Electronic via Email, mailed, or hand delivered
Submission details: Email to [email protected]. If mailed or hand delivered, provide three hard copies to Public Works Department, 26379 Fremont Road, Los Altos Hills, CA 94022.
Contract term: Initial term of three (3) years commencing January 1, 2027, with an option to extend for two (2) additional years.
Place of performance: Seven Town of Los Altos Hills sites: Town Hall, Parks and Rec Building, Heritage House, Corporation Yard, Purissima Park Restrooms, Snack Shack, and Westwind Barn.
Insurance and bonding: Statutory Workers Compensation and Employer Liability Insurance ($1,000,000 per accident). Commercial General Liability and Automobile Liability insurance required with primary non-contributory endorsements and waivers of subrogation.
Funding: California SB 1383 regulations

How proposals are evaluated

Experience, references, and past performance under a similar scope of work
Cost to perform the required services stated in the Scope of Work as provided in the Fee Schedule

Scope of work

General litter pickup, trash/recycling removal, and liner replacement
Floor care including vacuuming, sweeping, wet mopping, and carpet spot-cleaning
Cleaning public counters, frequently touched surfaces, doors, windows, and drinking fountains
Sanitizing restrooms, fixtures, showers, and refilling paper towel, soap, and sanitizer dispensers
Kitchen cleaning including cabinet spot cleaning, sanitizing handles, and cleaning refrigerator exteriors
Specialized wood cleaning and hardwood floor care at Heritage House
As-requested carpet cleaning up to 5 times per year at Town Hall
Annual interior and exterior window cleaning for specified Town facilities

Minimum qualifications

Must self-perform all janitorial services unless subcontracting is approved in writing by the Town
Must conduct necessary required background and security checks for assigned employees
Must attend the mandatory pre-proposal site visit on October 15, 2026
Must maintain commercial-grade equipment and tools in safe working conditions
Must comply with California SB 1383 regulations for purchasing compliant paper products

Documents to include with the bid

Company and Key Personnel Introduction (max 5 pages on company letterhead)
Copies of required licenses or certifications
Exemptions or revisions required to the Town standard agreement
Exhibit B - Business Statement and References
Exhibit C - Fee Schedule / Compensation

Verify important details

Document check

Confirm submission instructions and amendments with the issuing agency before responding.

1 available fileDocuments checked Oct 10, 2026

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